Comptroller

POSITION SUMMARY

The AST Comptroller is responsible for oversight of the AST’s finances and accounting operations. This includes managing the processes, people, policies, and tools involved in the society’s financial operations; providing monthly reports to the Board of Directors about the society’s budget and financial position; and ensuring that the AST has reliable systems in place to oblige its financial obligations and related reporting.

The AST is looking to fill this existing position.

Why Join the AST

Joining the AST is an opportunity to work with an ambitious team while making a difference in the field of organ transplantation. We have a smart and enthusiastic team with a great culture and benefits.

At the AST, we believe that culture is more than just happy hour and a foosball table (although we do love some friendly competition). Our values and collaboration are what help to guide us to success with our programs, meetings, and membership.

Example benefits include:

• Exceptional medical, dental, and vision insurance (medical premiums currently paid by the AST, nominal employee costs for dental and vision
• 401(k) plan with employer matching
• Hybrid/remote work options and flexible daily schedules
• Flexible Paid Time Off (PTO), plus 11 paid holidays
• Additional paid time off includes the office closure between Christmas and New Years Day and early-out Fridays during the summer months
• Professional development opportunities and professional organization membership 
• Health club monthly reimbursement

This position is located in Mount Laurel, NJ. The AST is open to considering highly qualified candidates outside of the geographic region for a fully remote or flexible (i.e., hybrid) work schedule.

CORE DUTIES AND RESPONSIBILITIES

The core duties and responsibilities for all AST employees include:

• Be a role model for the organization’s values
• Work with the senior staff and association leadership to proactively identify trends related to providing exceptional professional experiences for the AST membership
• Support strategic plan and assigned projects
• Monitor and present relevant data to the Board of Directors and committees to support the decision-making process
• Create, document, and share timelines and budgets for assigned activities, manage timelines and associated deliverables consistent with the AST’s documented processes and procedures
• Execute and enforce the AST’s documented financial processes and procedures
• Attend association-related events, serving as an ambassador for the AST and documenting new learnings and sharing with other staff

SPECIFIC DUTIES and RESPONSIBILITIES

• Oversee and manage the AST’s financial operations, including the financial plans and policies, accounting practices, financial reporting, maintenance of fiscal records, and general budgetary controls.
• Ensure that the operations defined above are aligned with achieving the organization’s strategic objectives.
• Support the AST Treasurer in their role as the fiduciary officer responsible for overseeing the management and reporting of AST finances
• Create and manage the annual budget along with input from Executive Staff and present it annually for the Board of Directors’ consideration and final approval
• Attend monthly Board of Directors and Executive Committee meetings, fulfilling action items resulting from meetings as assigned
• Review monthly financial statements and summarize activity for the Board of Directors’ review and approval; present and comment on these reports as needed during scheduled meetings
• Serve as a resource to the AST staff on developing, reviewing, and managing contracts with external partners and vendors by ensuring the use of beneficial financial terms and sound business practices
• Serve as primary point of contact for vendors contracted to assist with bookkeeping, investment management, annual audits, tax preparation, etc.
• Serve as primary administrator for all banking and credit card accounts
• Provide ongoing monitoring of operational income and expenses
• Investigate and resolve questions and issues associated with processing of invoices and other related matters.
• Review and approve invoice payments
• Serve as Staff Liaison to the AST Investment Advisory Committee and the AST Audit Committee
• Provide ongoing assessment of the society’s financial, budgeting, and administrative processes to further develop and improve systems
• Oversee annual state registration process to solicit charitable contributions
• Ensure all financial operations comply with federal and state laws
• Hire, train, and manage financial support staff, if applicable based on future needs
• Manage other projects as directed by the Associate Executive Director or CEO

This list represents the primary responsibilities of this role and is not all-inclusive. Additional duties may be assigned based on the organization’s needs.