Work Study Coordinator

Alabama State University, Office of Financial Aid, invites applications to the fill the position of Federal Work-Study Coordinator. Under the general supervision of the Assistant Director of Financial Aid, the Work-Study Coordinator will coordinate and monitor all work study positions and placement of students, ensure compliance with federal, state and institutional policies and regulations. 

Duties and Responsibilities:

• Assists in the annual review and revision of the department's Policies and Procedures Manual relating to Work Study
• Communicates with supervisors and departments on hiring work-study students and time sheet procedures.
• Responsible for orienting and training student workers, and assigning and reviewing their work.
• Responsible for acting in a "lead" capacity over federal work-study student employees.
• Ensure work times do not overlap with course schedules and students do not exceed maximum hours.
• Coordinates and monitors all facets of the work-study process, including payroll, work authorization, job descriptions, off campus contracts and time sheets.  
• Collect, verify, and update payroll and reporting documents.
• Reconciles federal and state work study accounts monthly with the Finance Office and prepares monthly student usage reports.
• Write a variety of documents, including job descriptions, reports on employment and contracts.
• Participates in school orientation programs and outreach events.
• Using creativity, markets the Federal Work-Study program on/off campus
• Follows established policy and procedures for federal work-study during the fall, spring and summer terms.
• Monitors students' employment and works with financial aid counselors to increase student's funding as needed.
• Works with Federal Work-Study student employees/supervisors to inform them of their responsibilities and serves as their point of contact.
• Serves as liaison to the Human Resources and Payroll offices; troubleshoots to resolve missing documents or payroll issues; audits all time reported by Federal Work-Study student employees, and corrects any errors or discrepancies.
• Develops and updates the website with all necessary forms for students.
• Performs other related duties as assigned.