Business Service Purchasing Specialist (On Site - University Center, MI)

Position Accountabilities and Essential Functions:

• Typical duties include purchasing items for the college community, both online utilizing a college purchasing card, and through the generation and issuance of purchase orders within the Ellucian Colleague system. This involves frequent vendor contact to get pricing, shipping information, W9 and delivery timeline.
• With the purchasing card, responsible for keeping proper audit documentation, allocation of charges to respective cost centers, and uploading of all appropriate receipts and backup information.
• Using standard templates, responsible for writing and issuing requests for quotation/proposal/bid as assigned, for purchases such as outsourced printing jobs; employee awards banquet; equipment and services. This includes identification of vendors, preparation of documents, communication with vendors and internal stakeholders, preparation of bid tally, awarding of bid and vendor notification of bid award.
• Primary responsibility for Egencia, the college's online travel system, and serves as the primary customer service point for any travel related questions and procedures.
• Track open orders, backorders, and deliveries to ensure timely fulfillment and maintain accurate records.
• Monitor purchasing activities to ensure compliance with local, state, and federal guidelines, as well as institutional policies.
• Review all purchases coming into the Business Office along with managing the purchasing system security and routing function.
• Maintain processes and procedures for purchasing.
• Responsible for the review and verification of travel expense reports submitted for reimbursement to insure compliance with IRS guidelines and all related College procedures.
• Coordinates athletic team transportation for scheduling of vans.
• Communicates with faculty/staff regarding their reimbursement requests, resolving any issues and providing notification if the reimbursement amounts have changed. Upon approval, travel and PDA reimbursements are vouchered as well as back up for invoice vouchering in the absence of the other staff.
• Provides general clerical support and works on special projects as assigned.

Required Qualifications:

• Associate degree. Major(s) required: Business, Management, Accounting or equivalent
• 1 year to 3 years of position related experience.

Additional Experiences Considered:

• Business, Purchasing, Accounting Logistics, Supply Management

Special Instructions to Applicants:

Application Deadline:

Status:

Open Until Filled: Yes