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Graduate Admissions Manager, Penn Arts & Sciences

University of Pennsylvania

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Posted:

May 10, 2025

Location:

Philadelphia, Pennsylvania

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Graduate Admissions Manager, Penn Arts & Sciences

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Graduate Admissions Manager, Penn Arts & Sciences

Job Profile Title
Manager B, Student Services, Admissions

Job Description Summary
The Graduate Admissions Manager leads the Graduate Division's annual admissions process, overseeing application review and coordination across 33 graduate groups. This role serves as a key liaison between prospective students, Graduate Chairs, and Program Coordinators to ensure a seamless and efficient admissions experience from application through enrollment. The Admissions Manager collaborates closely with Graduate Division staff.

Job Description

The University of Pennsylvania School of Arts and Sciences (SAS) forms the foundation of the scholarly excellence that has established Penn as one of the world's leading research universities. Members of the Penn Arts & Sciences faculty are leaders in creating new knowledge in their disciplines and are engaged in nearly every area of interdisciplinary innovation.

The SAS Graduate Division is the most varied of Penn's twelve graduate schools, preparing students for Research Master's degrees and PhDs across the natural sciences, social sciences, and humanities. Approximately 1,600 doctoral students and 400 Research Master's students seek degrees in the 33 Graduate Groups within the School of Arts and Sciences. The Graduate Division, led by the Associate Dean for Graduate Studies, serves as the administrative center for graduate studies within SAS, and coordinates fellowships, finances, registration, academic and administrative affairs for students and faculty.

The Graduate Admissions Manager collaborates closely with the Associate Dean and the Director of Finance and Administration to support the admission of applicants and contribute to the delivery of high-quality educational experiences for graduate students in the School of Arts and Sciences. This role is responsible for managing the processing of over 7,000 applications annually. The Manager fosters an inclusive and responsive environment that addresses the varied needs of applicants navigating the graduate admissions process. They also represent the Graduate Division on various university and external committees.

Duties:

The Graduate Admissions Manager plays a key role in advancing the university's commitment to student success by supporting a comprehensive and efficient graduate admissions process. The Graduate Division processes approximately 7,000 applications annually across 33 graduate groups offering master's and doctoral degrees. We are seeking a dynamic and detail-oriented professional to lead and manage the admissions process, leveraging Slate to ensure accurate documentation, effective training, and timely communication with staff across all graduate groups. The Manager will play a critical role in maintaining a streamlined admissions workflow that aligns with institutional enrollment goals.

Qualifications:

Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required
Preferred 5 - 7 years of experience in academic or admissions office
Familiarity with software platforms such as relational database systems; extensive knowledge of Microsoft Office Outlook, Word, Excel, PowerPoint, and student information and application systems such as Banner and Slate
This position requires a high level of organization, a strategic mindset, and the ability to take full ownership of the graduate admissions cycle-from application to enrollment
Excellent interpersonal, written and verbal communication skills as well as a proven ability to work with colleagues and stakeholders at all levels
The ideal candidate will be a proactive team player with strong communication and interpersonal skills, capable of fostering cross-departmental collaboration
Commitment to delivering exceptional service to applicants, faculty, and staff is essential
The ability to both lead and execute
Must be able to work occasional weekend and/or evening hours would be required based on business needs
Must be able to work in a team environment, be self-motivated and possess strong organizational and interpersonal skills

*For consideration, please submit a cover letter as well as a resume in the CV section of your application. You can upload multiple documents to the 'Resume/CV' section.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$57,500.00 - $75,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/3401-Walnut-Street/Graduate-Admissions-Manager--Penn-Arts---Sciences_JR00105827-1

Internal Number: 6218580

About University of Pennsylvania

Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.

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Graduate Admissions Manager, Penn Arts & Sciences

University of Pennsylvania

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