Assistant Director (Temporary), Oldenborg Center for Modern Languages and International Relations

ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

POSITION SUMMARY:

Pomona College seeks a part-time Assistant Director (25-35 hours per week), Oldenborg for the Oldenborg Center for Modern Languages and International Relations. The Oldenborg Center is the hub for global and international programming at Pomona College. It is a language house, dining hall, and academic administrative office. It directs a number of curricular and other programs designed to promote the teaching and learning of foreign languages and international studies: the Language Resident program, conversation courses for academic credit, daily language tables, luncheon colloquia, the Foreign Language Resource Center (FLRC), and summer research and travel grants. Students, staff, and faculty from across The Claremont Colleges engage with these programs. The Center also houses International Student and Scholar Services, which manage the College's visa programs. This is a temporary position with an expected duration through October 31, 2025

JOB PURPOSE: Reporting directly to the Interim Director, Oldenborg Center, the Assistant Director, Oldenborg manages the daily operations of the Oldenborg Center. This includes the Oldenborg language immersion residence hall for 7 Language Residents, approximately 130 students in various language wings, and the Oldenborg dining hall. Under the Interim Director's guidance, the Assistant Director coordinates the Oldenborg Luncheon Colloquium (OLC) and participates in the daily language table program. The position is a key resource for Language Residents, as it assists the Interim Director with components of the LRs' supervision and support and oversees the peer hall mentors. The Assistant Director is responsible for maintaining the Center's website and, in collaboration with the FLRC (Foreign Language Resource Center) Associate Director, coordinating Language Resident orientation. This position provides support for other center initiatives and projects as assigned. The Assistant Director, Oldenborg works closely with the FLRC Associate Director, the Administrative Assistant Oldenborg, and 7 Language Residents. This position is responsible for hiring, processing personnel paperwork for, and directly overseeing multiple student employees in the Oldenborg Center.

ESSENTIAL FUNCTIONS: Reporting directly to the Interim Oldenborg Director, the temporary Assistant Director works independently and collaboratively to perform the following essential duties and responsibilities:

• Recruit, hire, train, and supervise a group of approximately 12 student peer hall mentors in the Oldenborg Center. Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California.
• Supervise student Social Media and Outreach Assistant. During the academic year, monitor and assess Oldenborg student participation at language tables and other activities. Participate in foreign language table program (attend tables, monitor activity, provide support at check-in desk).
• Coordinate Oldenborg Luncheon Colloquium (OLC) with direction from the Interim Oldenborg Director and Faculty Fellow.
• Advise and assess Language Resident performance with respect to certain programming activities (study breaks, cultural activities, off-campus events). Coordinate special events such as Open House, Oldenborg receptions, etc.
• Maintain department website. Promote the goals of the Oldenborg Center on campus and encourage campus participation in Center activities. Prepare timely reports and documents as requested by Oldenborg directors (e.g., track student event attendance, work with staff colleagues to update the staff manual, event fliers, etc.).
• Assist with budget tracking and forecasting.
• Coordinate special projects/tasks/duties and provide assistance as assigned.
• If qualified, serve as one of Pomona College's Designated School Officials (DSO) and/or Alternate Responsible Officers (ARO) for F-1/J-1 visa and visitor programs.

QUALIFICATIONS:

• Education: Bachelor's or Master's degree in Languages, Language Pedagogy, International Relations, Intercultural Communication, or in a related field preferred, or an equivalent combination of education and relevant experience.
• Licenses/Certificates: A valid driver's license is required; access to a personal vehicle is not necessary.
• Experience: A minimum of 3 years of professional experience is required, preferably in international education at an academic institution. Proficiency in at least one language other than English is also preferred (ideally Chinese, French, German, Japanese, Russian, or Spanish) but not required. Experience with language teaching and/or tutoring is desired.

REQUIRED KNOWLEDGE AND CRITICAL SKILLS: This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge, skills and abilities not listed below.

• Deploy professional skills in program management and international education, in collaboration with colleagues, to best promote the College's strategic interests
• Ability to advise and mentor students. Possess strong intercultural communication skills. Be able to work comfortably in a vibrant residential, liberal arts college setting with students, faculty, and staff from a variety of educational and cultural backgrounds.
• Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of student employees, student fellows and volunteers. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
• Operate computers proficiently on both Mac & PC platforms with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software. Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
• Use College learning management software and basic web design
• Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the Oldenborg team and the College with a high standard of integrity and ethics, in support of the College's strategic vision and the division's/department's annual goals.
• Use strong organizational, time management, event planning and presentation skills to complete work with accuracy and a keen attention to detail.
• Operate the College's vehicles safely for campus-related work and meet all insurance-related requirements.

REQUIRED HOURS:

This part-time position (25-35 hours per week) typically follows a flexible schedule between 8:00 a.m. and 5:00 p.m., Monday through Friday. Starting in September, availability during weekdays from 11:00 a.m. to 1:30 p.m. will be required on certain days each week. Overtime, holiday, weekend and evening work hours will be required. Regular hours may vary due to needs of the College or division. Must be willing to work a flexible schedule.

This is a temporary position with an expected duration through October 31, 2025.

HOURLY RATE:

The hourly rate for this role is between $31.00-$35.00 with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to: education, training, relevant prior experience, and performance in prior roles.

ADA/OSHA: This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

POMONA COLLEGE REWARDS: Pomona College offers a wide variety of benefits and perks including health, dental, and vision plan options; paid time off; flexible spending accounts; retirement benefits; tuition assistance; fitness and wellness programs; rideshare incentives; and so much more!

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

Pomona College prides itself in being an open, competitive, and equal opportunity employer.