Human Resources Assistant

Human Resources Assistant

(30 hours per week; Begins As Soon As Possible)

Francis W. Parker School is a renowned JK-12th grade independent day school. Founded in 1901 on the tenets of progressive education, the School currently enrolls 940 students and employs 200 dedicated faculty and staff members who, in addition to assistant teachers, substitute teachers and coaches, work together to ensure that the School lives up to its Mission to “educate students to think and act with empathy, courage and clarity as responsible citizens and leaders in a diverse, democratic society and global community.”

We are currently seeking a Human Resources Assistant to support the day-to-day operations of the School’s Human Resources Department. The Assistant’s role will cover a broad, general scope of HR. Under the supervision of the Co-Directors of Human Resources, and in collaboration with the Human Resources Generalist, the Assistant will support objectives that sustain an employee-centered, fast-paced, and highly productive HR Department.

Essential Functions:

• Provide excellent customer service and serve as an initial point of contact for employee requests and questions
• Assist with employee onboarding process; ensure accurate completion of new hire paperwork, order employee ID badges and business cards, distribute parking stickers, and draft new employee welcome announcements
• Assist with the distribution of benefit kit packages to full-time benefits-eligible employees
• Develop and maintain all employment files, including active and inactive job applicant files and special interim files relating to specific hiring situations
• Process employment verifications and other 3rd party requests for information
• Coordination of various compliance initiatives and training programs: background checks, educational verifications, reference checks
• Track faculty and staff attendance; monitor PTO accruals
• Evaluate and update Human Resources forms and documents as needed
• Assist in preparing a Human Resources procedures manual, including an annual calendar of HR duties and deadlines
• Prepare and distribute new or updated faculty or staff information for the School Directory, phone lists, etc.
• Manage sensitive and confidential employee matters and protect the security of information, data, and files
• Provide general administrative support such as preparing correspondence, forms, and reports, processing confidential reports and documents, tracking deadlines, making photocopies, faxing documents, and other clerical functions
• Assist with HR-related events, such as retirement seminars and the annual Diversity Job Fair
• Work with Co-Directors of Human Resources and Human Resources Generalist on various research projects and/or special projects
• Other duties as assigned by the Co-Directors

Required Qualifications:

• Bachelor’s Degree in Human Resources, Business Administration, or related field or working towards completion of degree
• At least two (2) years of office experience; entry-level HR experience preferred
• Recruitment and/or employee training experience a plus
• Tech savvy; intermediate to advanced skills in MS Office (particularly Word and Excel) and Gmail/Google Drive
• Expert attention to detail
• Strong analytical and problem-solving abilities
• Exercises good judgment and exhibits discretion in managing confidential information
• Excellent organizational skills; ability to multitask and prioritize without compromising the quality of work
• Outstanding verbal, written, and interpersonal communication skills
• Able to function well under pressure and meet deadlines
• Displays strong initiative and resourcefulness
• Flexible; able to work both on a team and independently with limited supervision
• Able to adapt to and excel in a fast-paced environment
• Willingness to grow professionally
• A strong commitment to diversity, equity, inclusion and belonging
• A strong desire and commitment to developing one’s own cultural competence and humility
• A sense of humor

Compensation:

$23/hour. Francis W. Parker School provides an excellent employee benefits program, including but not limited to: health and dental insurance, term and supplemental life insurance, flexible spending accounts (FSA’s), commuter benefits, and 403b retirement plan. Information on Parker’s comprehensive benefits package can be found here.

To Apply:

Please submit a cover letter and resume. Click here to submit your application (no telephone inquiries please).

The faculty, staff and administration of Francis W. Parker School are integral parts of the School's community. Through their passion, dedication and commitment to the School's mission, they create and support an environment where exceptional child-centered learning can occur.

Francis W. Parker School is committed to cultivating a community of dedicated students, parents, faculty and staff, trustees, administrators and alumni, who acknowledge, respect, and esteem diversity in our school; and who reflect, through their presence, the diversity of Chicago communities and the wider world. Francis W. Parker School is an equal opportunity employer.