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Administrative Officer
University of California San Francisco
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Administrative Officer

University of California San Francisco

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Details
Posted:
May 14, 2025
Location:
San Francisco, California
The anticipated duration of this temporary assignment is approximately 7 months.

The Department of Pediatrics is one of the largest and most complex departments in the School of Medicine. The Department is comprised of 18 divisions, with clinical income from inpatient and outpatient activities totaling over $65 million dollars in charges and annual extramural funding (contracts and grants) exceeding $35 million. The Department's mission includes research (both basic and clinical), education, patient care and public service.

The Department has a decentralized organizational structure with 18 divisions. The new UCSF Benioff Children's Hospital opened recently at Mission Bay and the campus became the new base for operations for most children's services, although a department presence continues at Mt. Zion, Laurel Heights, and Zuckerberg San Francisco General Hospital (ZSFG) and other off-site clinical locations where Pediatrics faculty provide inpatient and outpatient care. Key administrators operate at these locations to provide strategic planning, internal controls and optimum administrative support. Authority and accountability for the Department reside with the Department Chair who delegates authority to Vice Chairs and Division Chiefs, and the Associate Chair for Finance and Administration. Because of the size of the Department, the geographically and operationally diverse sites, and the high volume of transactions, the effective management of this complex organization requires an administrative leadership structure that functions closely and in tandem with division chiefs and administrators, and also works to support the Department Chair's initiatives.


Key Responsibilities:

  • Provide technical and administrative support to assigned divisions for daily operations.

  • Report directly to and work under the general supervision of the Division Administrator.

  • Support a wide range of administrative, HR, financial, and operational tasks.

  • Assist division chiefs, clinical directors, faculty, fellows, and staff.

  • Coordinate and support special projects and assignments as they arise.

  • Assist with state-mandated time studies.

  • Provide Pre-Award support as needed.

  • Help the Division Administrator with processing financial and HR transactions.

  • Conduct account reconciliations.

  • Assist in securing staff privileges for faculty at external hospitals.

  • Support purchasing and reimbursement processes.

  • Serve as a liaison for clinical operations transitions.

  • Coordinate calendaring and planning for both routine and special division activities.

    The final salary and offer components are subject to additional approvals based on UC policy.

    To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

    Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit:

    https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Internal Number: 84887BR
About University of California San Francisco
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.
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