| Position:
The Regional Director, Real Estate and Facilities Management is responsible for managing all properties in the two internally defined regions. This includes analysis and ongoing evaluation of all real estate initiatives; disposition of real estate in accordance with the real estate plan; lease negotiation/administration; facilities oversight, budget creation and management, and support operations in a multi-site environment. Position Description:
-Provide strategic management of the real estate portfolio as established by the Institute
Director in accordance with the leadership team direction and guidelines.
-Collaborate in comprehensive strategic real estate plans with regular presentation to
leadership:
o Evaluate facility and real estate needs consistent with initiatives; reposition property
holdings for restructuring and/or divestiture as directed.
o Identify efficiency and use opportunities, working with other department leaders for
initiation.
-Develop and manage initiatives consistent with approved strategic objectives as identified
by leadership.
-Manage toward Earth as one of the Critical Concerns for The Sisters of Mercy which
highlights the need to care for the planet and its ecosystems. Develop and implement
opportunities to address climate change, advocate for clean water, and shift spending and
facilities maintenance toward sustainability. Asset Management
-Direct transactions, asset sale, or transfer process in performance of approved real estate
activities:
o Manage the services of professional real estate attorneys, brokers, and consultants.
o Obtain requisite approvals – Institute, governmental, and canonical.
o Negotiate transactions.
o Administer database collection and reporting in proprietary application.
-Lease real estate asset management and marketing for appropriate properties:
o Market space, either directly or by engagement with firm or broker.
o Provide updates on current or anticipated vacancies; seek new opportunities in support
of a strategic plan.
o Manage the lease administration for appropriate properties, including negotiation and
finalization of term sheets and/or standardized lease agreements, fair market value analysis and compliance matters, tenant fit-out, increases and renewals, and rent
collections and defaults. Facilities Management
-Direct facilities management personnel to ensure buildings operate as intended, including those serving in maintenance, grounds, dietary, and housekeeping departments.
-Develop and implement preventive maintenance programs to minimize downtime and
extend the lifespan of equipment and facilities.
-Create, implement, and provide variance justifications for operating, capital, and strategic budgets to Institute Director of Real Estate.
-Coordinate and supervise facility-related projects across multiple states in a variety of settings, ensuring compliance with safety regulations and budget constraints as well as internal stakeholders.
-Oversee vendor relationships and contracts for services such as cleaning, landscaping, and waste management, ensuring high-quality service delivery. Property Management
-Direct the day-to-day property management for all properties:
o Manage vendors and staff on each local campus on property management issues.
o Provide quality support and ensure that employee and sister requests receive prompt
response.
o Provide direction regarding routine operating expenses and purchased services
contracts.
o Participate in emergency preparedness strategic planning. Budget Management
-Ensure effective property operations and resource requirements by administering the entire cycle of operating and capital budgets:
o Prepare appropriate operating and capital budget information on time with well researched and detailed rationale for revenue and expenses.
o Review and approve appropriate operating and capital invoices consistent with the
budget.
o Review and monitor monthly revenue and expense information to ensure they are within
approved limits; explain variances as required. Location/Relocation Services
-Assist with the identification of, and contract execution, for leased or purchased space.
-Provide fair market value analysis as needed.
-Provide relocation services as needed. Representing Mercy
-Establish and maintain positive working relationships with all sisters, employees, vendors, associates, leadership, and community entities.
-Provide prompt responses to inquiries and complaints, honor commitments, and display
resolve when addressing issues and problems. Demonstrate & Support the Mission & Values of the Sisters of Mercy of the Americas
-Recognize and champion the dedication to serving those in need, collaborating with others and responding where opportunities exist.
-Commitment to welcoming all with warmth and generosity, fostering an atmosphere of
belonging and compassionate service. Demonstrate Sound Decision-Making & Communications Practices
-Understand the accountability and decision-making protocol and communicate accordingly.
-Establish effective working relationships with employees.
-Possess in-depth knowledge of real estate and facilities management, and entire scope that entails.
-Make decisions that are fair, consistent, and sustainable over time.
-Demonstrate strong problem-solving abilities and approach each problem logically and
analytically with a high degree of perseverance. |