Advancement Services Manager

Department: Office of Advancement

Location: Westover School – Middlebury, CT

Status: Full-Time, Exempt

Westover School in Middlebury, CT, has engaged DovetailED to lead a search for an Advancement Services Manager beginning immediately. Interested candidates should review the position statement and submit a cover letter, resume, and list of references as a consolidated PDF to Madison Sunley, Recruiter at DovetailED Talent Sourcing, at madison@dovetailedsourcing.com.      

Westover School Advancement Services Manager Position Statement: https://bit.ly/4iX3YVz

About Westover:

Westover School is a forward-thinking, all-girls independent boarding and day school serving students in grades 9–12. With a strong commitment to character, community, and a passion for learning, Westover cultivates confident, connected women poised to lead lives of impact. The Advancement Office supports this mission by fostering meaningful engagement and philanthropic support from alumnae, families, and friends of the school.

Position Summary:

The Advancement Services Manager is a key member of the Advancement team, responsible for overseeing all advancement systems and data processes, coordinating grant submissions, and supporting donor research and strategy. This role ensures the accuracy, integrity, and strategic use of constituent data to support the school's fundraising and engagement goals.

Key Responsibilities:

Data Management & Reporting (55%)

• Serve as the lead administrator for the Raiser’s Edge/NXT database and other integrated systems (GiveCampus, Blackbaud, AlmaConnect, Graduway).
• Create regular and custom reports, data visualizations, and performance metrics for leadership and volunteers.
• Maintain data accuracy through routine audits, clean-up projects, and system enhancements.
• Manage data projects such as moves management, salutation updates, soft credits, and Annual Report preparation.
• Collaborate with the Business Office to ensure accurate gift entry, reconciliation, and audit reporting.
• Support automation of recurring database tasks and troubleshoot technical issues across systems.

Grant & Foundation Support (20%)

• Identify grant and foundation opportunities aligned with institutional priorities.
• Coordinate all aspects of the grant application and reporting process.
• Track application deadlines, submissions, awards, and reporting requirements.
• Build knowledge of evolving trends in institutional fundraising and grant writing.

Prospect Research & Strategy (20%)

• Conduct research to identify and profile prospective major donors.
• Support frontline fundraisers with actionable insights and strategic recommendations.
• Manage donor engagement tracking and reporting.
• Maintain confidentiality and discretion in handling sensitive donor information.

Operational & Administrative Support (5%)

• Provide training and technical support to Advancement staff on database queries, list generation, and reporting tools.
• Supervise the Database Assistant.
• Assist with team initiatives and Advancement events.

Qualifications and Competencies:

• Bachelor’s degree in Information Science, Computer Science, or related field; or equivalent experience (1–3 years) in a data-driven development or advancement environment.
• Proficiency with Raiser’s Edge/NXT and related platforms strongly preferred.
• Advanced skills in Excel, query writing, and reporting.
• Strong analytical and problem-solving skills; a systems-thinker with attention to detail.
• Excellent organizational, writing, and communication skills.
• Ability to handle confidential information with professionalism.
• A collaborative mindset and commitment to equity, inclusion, and community.

Why Join Westover?

• Be part of a purpose-driven team helping advance girls’ education.
• Work in a collaborative and inclusive environment.
• Opportunities for professional growth and cross-functional engagement.
• Competitive salary and benefits package, including health insurance, retirement contributions, and professional development.

Healthcare benefits:

• Health, dental, and vision insurance
• Life insurance
• Flexible spending account
• Retirement plan options

Westover School is an Equal Opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, intellectual or physical disability, sex, marital status, veteran status, sexual orientation, transgender identity or status, genetic information, or any other characteristic protected by applicable federal, state or local laws. We celebrate the diversity of all kinds and are committed to creating an inclusive culture built on a foundation of respect for all individuals. We seek to hire, develop, and retain talented people from all backgrounds. Individuals from non-traditional backgrounds, historically marginalized or underrepresented groups are strongly encouraged to apply.

Westover School in Middlebury, CT, has engaged DovetailED to lead a search for an Advancement Services Manager beginning immediately. Interested candidates should review the position statement and submit a cover letter, resume, and list of references as a consolidated PDF to Madison Sunley, Recruiter at DovetailED Talent Sourcing, at madison@dovetailedsourcing.com.