Bookkeeper/Accountant

Position type:  Full time, exempt

Hours:  Monday-Friday, 8:00 a.m. - 5:00 p.m. (unless otherwise specified)

Reports to:  Chief Financial Officer

Position Summary:

The Bookkeeper/Accountant reports to the Chief Financial Officer and acts as an important part of the Business Office operations and internal controls for the organization.

Responsibilities:  

• Accounts Payable
• Input invoices, check requests, and credit memos into accounts payable system
• Credit cards
• Input credit card transactions
• Remit credit card payments
• Process payables checks (signatures, mailing, etc.)
• Maintain payables files, including uploading attachments to vendor records
• Handle vendor inquiries.
• File 1099’s, ensure W-9’s on file for independent contractors
• Student billing 
• Enter and post all student billing fees, including after care programs and misc. fees
• Manage fees in billing system 
• Handle inquiries and requests from parents
• Make adjustments as needed
• Miscellaneous Cash Receipts
• Enter and post miscellaneous cash receipts 
• Maintain miscellaneous deposit records in file system
• Contributions
• Review and post deposits, pledges and adjustments initiated from the Advancement Office
• Payroll
• Entry of HSA and retirement withholdings into vendor remittance systems
• Remit HSA and retirement payments
• Entry of tuition payroll deductions into billing system
• Month End Journal Entries
• Entry of CFO prepared Journal Entries for month end
• Reconcile monthly bank statements
• Reconcile General Ledger accounts
• Assist with other duties as assigned, including but not limited to front desk duties