SST Position: FinPro 3

This position is part of the College of Science and Engineering Shared Services Team (SST). SST is a team of administrative and financial professionals who support units across the College of Science and Engineering. As a member of SST, this individual will have a variety of assignments that will change over time to meet the Collegeâ™s evolving needs. This is a hybrid position, neither fully remote nor fully on-campus.

Typical position responsibilities may include:

Financial: 75% (Non-sponsored and sponsored accounting)

• Complete a variety of accounting functions, which includes capitalizing assets, reconciling account strings; transferring funds; setting up new accounts and/or grants; monitoring fund
  balances and preparing status reports. Activities may involve data from multiple departments or colleges. 
• Manage accounting of a local unitâ™s sponsored and non-sponsored accounts. Develop and maintain local chart of accounts structure.
• Advise managers and staff on proper accounting procedures in the purchase, sale or exchange of goods and services. Attend monthly departmental staff meetings as necessary.
• Review and approve financial transactions, perform monthly reconciliation, and generate journal vouchers as needed.
• Serve as budget manager for a local unit; lead annual budget-development process for a local unit. Enter budgets into PeopleSoft and position budgeting. Maintain local position inventory and coordinate position approvals with college.
• Manage and approve employee travel/expense reimbursements.
• Manage finances for internal and external sales activities of a local unit.
• Oversee local payroll processes to ensure accuracy and compliance with policy.
• Create monthly financial reports, including projections for multiple funding types including sponsored, non-sponsored and donated funds incorporating accruals and projections. Assist Administrator/PIs in report interpretation and identify trends and possible solutions. Assist grant leadership and faculty to develop financial plans. Forecast and analyze areas of business in departments. Develop comprehensive funds picture for department to include non- sponsored and sponsored activities. Assist units with external reporting requirements.
• Upload scholarships to the scholarship automation system and track scholarship disbursements.
• Monitor UMF foundation accounts; process UMF transfers as needed.
• Provide primary accounting support for the entire life cycle of assigned sponsored projects. Maintain departmental files for project awards with supporting documentation and grant correspondence.
• Forecast annual direct and indirect expenditures; project annual academic salary savings. Prepare grant financial status reports including award amounts, transfers, carry-over, expenditures, personnel detail and projected commitments for PIs.
• Analyze and identify projected budget and revenue shortfalls, personnel commitments, pending fixed-price transfers, and other grant related issues.
• Manage spending of cost share funds per requirements of cost share sources.
• Manage sponsored rebudgeting requests. Suggest options to recalibrate budgets that are outside of compliance.
• Manage effort certification of a local unit.
• Coordinate close-out of projects.

Preaward Grants Management Support: 15%

• Support PIs and project managers in grant proposal development. Meet with PIs to review proposal guidelines and deadlines and to set timelines for review and submission.
• Work with PIs and/or project managers to develop a budget that is in line with funding opportunity, University guidelines, and project needs.
• Draft budget justifications and support PIs and project managers in writing compelling, compliant justifications.
• Prepare and edit other administrative documents.
• Submit proposals through application systems and University approvals.
• Work with Grant Administration Team at UMN Sponsored Projects Administration on all corrections to proposals.
• Facilitate submission of collaborative grant proposals within and across departments.

Administration - Other: 10%

• Build relationships with other University departments, CSE and greater UMN staff.
• Participate in professional development opportunities and special projects that contribute to the ongoing improvement of units and the college.
• Attend training, meetings and workshops to keep up-to-date on changing policies and procedures.
• Other duties as assigned.