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Student Billing Specialist

Barrie School

Details

Posted:

May 16, 2025

Location:

Silver Spring, Maryland

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Level:

Experienced

Required Education:

4 Year Degree

The Student Billing Specialist (SBS) is the initial point-of-contact for all Tuition Billing and Payment inquiries from families and students. SBS updates and administers student and family accounts, ensuring all information is accurate and up-to-date. SBS collects payments and notifies families if payments are overdue.

Key Responsibilities

Review school enrollment agreements for completeness
Setup new students and families in Blackbaud Tuition Management system
Prepare and mail statements when requested
Set up Tuition Management accounts and post payments as received
Set up special billing and payroll deductions for Faculty/Staff
Coordinate with outside agencies offering financial scholarships/support for our students
Run monthly reports and assist Controller with balancing to general ledger and month-end close
Record charges and credits for services to student accounts in accordance with signed contracts and billing sheets
Maintain supporting documentation for all charges and credits
Prepare A/R aging reports at month-end for review with Controller/DFO
Review and prepare student accounts for write off/collections
Follow up with telephone calls to families who are >30 days late with payments
Maintain enrollment spreadsheet for new & returning students
Maintain prorated cost for tuition and supervision
Process accounts for write off and collection
Maintain account status with all collection accounts via Lawyer and attend court hearings
Produce employee tuition contracts, payroll deduction and maintain tuition remission eligibility
Process financial documents for parents to report students attending Barrie and flex spending
Order supplies and set up and promote Tuition Refund Plan with Dewar/Parents

Other Duties

Assist Controller with tuition reconciliation and month-end close
Assist in preparation for annual and year-end audits
Business Office Liaison with the Admissions Department
Member of the Financial Aid Committee
Other duties as assigned

Qualifications:

Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
Minimum of 3-5 years of experience in billing, accounts receivable, or a related financial role, preferably in an educational setting.
Strong understanding of student information systems, billing software, and financial regulations.
Excellent communication and interpersonal skills, with a customer service orientation.
Ability to analyze financial data, generate reports, and provide recommendations.
High level of accuracy, attention to detail, and problem-solving skills.
Familiarity with US Generally Accepted Accounting Principles (US GAAP)
Proficiency in Microsoft Office Suite, particularly Excel.
Experience with financial aid processes, student account management, or Blackbaud Tuition Management is a plus.

Work Environment

Office-based role with occasional interaction with students, parents, and staff.
A fast-paced environment requiring multitasking and attention to detail.
Some evenings or weekends may be required during peak billing periods.

Compensation and benefits are competitive, with an anticipated annual salary range of $55,000 to $ 65,000

We are an equal opportunity employer and encourage applications from individuals of all backgrounds.

About Barrie School

Barrie School is a progressive independent school that inspires excellence, intrinsic motivation, and responsibility through innovation in learning. Serving a diverse and inclusive student body, our intentional educational throughline—from Montessori (3 months to Grade 5) to Project-Based Learning (Grade 6 to Grade 12)—cultivates learning that lasts. Our challenging educational experiences unlock intrinsic motivation and innovation in both students and faculty., and our community fosters a deep sense of belonging and honors student voice and responsibility. All of this comes together to create engaged citizens with diverse and inclusive worldviews who are confident to be and advocate for themselves. Located in Silver Spring, Maryland, Barrie School provides an extraordinary learning environment integrating local, national, and global educational opportunities. Our 45-acre campus is home to the world-renowned Barrie Institute for Advanced Montessori Studies—one of the largest school-based teacher training programs in the country—and Barrie Camp, a Washington, D.C. area tradition since the 1950s. Under the leadership of new Head of School Ben Thrash, Barrie School is primed fo...r an exciting school journey in the coming years. With a focus on the future of learning in schools, Barrie understands the importance of focusing on learning impact and the recognition that schools need to be different to meet the needs of today’s youth. Barrie School is committed to this pursuit.

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Student Billing Specialist

Barrie School

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