Administrative Coordinator- Educational Foundations and Counseling Programs

Administrative Coordinator- Educational Foundations and Counseling Programs

POSITION DETAILS

The Administrative Coordinator works on student, faculty, and office-related tasks to ensure the smooth operations of the department of Educational Foundations and Counseling Programs. Reporting to the Chair, the Administrative Coordinator will serve as the departmental scheduler and accurately record the faculty workload. Along with the CUNY Title overview, responsibilities for the role include but are not limited to:

• Compile programs? course offerings, interact with other departments? schedulers and faculty to ensure the timely posting of schedules throughout the year
• Support faculty by coordinating the processing of HR paperwork for new employees and for employee appointments/personnel action forms throughout the calendar year
• Serve as a resource for faculty and staff to ensure timely completion of appointments based on timelines provided by HR and the School of Education Dean?s Office.
• Support students by ensuring that registration/permissions are coordinated and added in CUNYFirst
• Respond to student questions about courses and faculty activities in the department.
• Manage administrative tasks and non-personnel budgets of the academic department?s office, which includes getting price estimates, processing purchase and reimbursement requisitions, and projecting budgets for each year.
• Provide support for a wide variety of administrative tasks for the Chair, full-time faculty, and other staff to ensure the smooth operations of the department, which comprises of 20 full-time faculty and over 60 part-time faculty who instruct students through teacher preparation and other programs over a 12-month schedule.
• Document processes and provide guidance and clear, transparent information to the department on all matters related to appointments, reappointments, budgets, and financial processing.
• Maintain and update webpages, documents, and spreadsheets on a daily basis to keep records up to date and relevant for the department to utilize.
• Manage departmental databases.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

• Experience in an academic setting, working with students and faculty on day-to-day issues related to teaching and learning.
• Proficiency in Microsoft Office and Google Workspace Suite is strongly preferred-specifically the use of spreadsheets.
• Excellent writing, inter­personal, and problem-­solving skills as they engage with a diverse community.
• Knowledge of teacher preparation processes and regulations in New York State a plus.
• Experience with PeopleSoft (CUNYFirst), CourseDog, and experience appointing and onboarding part-time faculty or adjuncts.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411-$62,689, Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

In our job posting system, select "Apply Now," create or log in to an account, and provide the requested information. All items to be uploaded must be combined into a single document. If you are viewing this post from outside our system, access the employment page on the CUNY website and search for this vacancy using the Job ID #30363.

Please have your resume or curriculum vitae and cover letter with names and contact information of three references available to attach with the application before you begin.

The resume, cover letter, and any other required documents must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

The search will remain open until the position is filled with review to begin on 21 days

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Hunter College