| About the Job
This position provides grant support to faculty in the Department of Medicine. The position
reports to the Pre-award Manager and allows for either hybrid or remote work.
Responsibilities/Duties:
The Grants & Contracts Professional 3 will support faculty in the Department of Medicine and work closely with the rest of the Pre-award team. Strong communication skills and the capacity to work both independently and as part of a team under tight deadlines are important attributes for this position. Top priorities will include managing the grant proposal process, supporting grant development tools, and process improvement feedback.
85% Grant Proposal Preparation and Award Management
-Manage the proposal preparation and submission process from initial development
through point of award for an assigned group of investigators including faculty and other
investigators.
-As a grant coordinator, manage proposals and identify pre-award resources needed for
these proposals; develop and oversee submission plans.
-For each proposal submission, responsibilities include: review sponsorâ™s request for
proposals; prepare timelines for submission; prepare administrative portions of the
proposal; obtain subaward documentation; finalize all parts of the proposal; liaise with
departmental and collegiate administration and Sponsored Projects Administration (SPA)
throughout the submission process; and communicate with the sponsor as needed.
-Create FP and ensure grant budgets for all proposals submitted through the University
that involve the resources, space, faculty, or staff from the Department of Medicine are
accurate. Understand the basis of each of the FP questions, ensure responses are
accurate and appropriate, and identify all required signers.
-Manage application forms for proposals and awards, using sponsor systems such as
ASSIST, grants.gov, research.gov, ProposalCentral, etc.
-Understand and communicate sponsor and University requirements and/or restrictions
regarding PI/staff eligibility, cost sharing, F&A sharing, budget limitations, other sponsor
requirements and award terms. Communicate these requirements to PIs and other
stakeholders. Proactively identify potential issues, use knowledge to interpret gray
areas, identify solutions, and make recommendations.
-Manage the non-financial aspects of award setup and management, including
submission of Just in Time information, other post-submission materials, and interim and
final progress reports.
Compliance and Administration - 10%
-Keep accounting personnel informed about issues relevant to proposals and awards.
Work closely with accounting personnel to ensure an efficient transition from pre-award
to post-award phase.
-Maintains databases and systems for recording and tracking grant proposals and
awards.
-Update and prepare other support documents for faculty for Just-in-Time Requests from
funding agencies, prime institutions, and other UMN collaborator proposals upon
request.
-Participate in grants administrative duties as assigned which may include monitoring and
triaging a centralized team email inbox, processing intake forms, maintaining a calendar
of grant activity
-Develops a strong working knowledge of university and federal regulations, policies, and
procedures related to and impacting grants management and serves as an expert to
faculty and staff.
-Continued professional development by attending relevant courses, workshops,
seminars, professional society meetings and other training opportunities, and attending
necessary and appropriate University training.
Research Development - 5%
-Analyze grant activity in the division and prepare reports as requested by department
leadership.
-Develop resources for faculty and contribute to templates and job aids to make the
submission process consistent and efficient for all faculty.
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