Accounting Assistant I

Position Summary:

• Analyzes data and prepares and monitor financial documents/data and reports for internal and external use in a manner consistent with a strong understanding of the mission, vision, role and goals, as well as those of the business, and other unit, and the tasks and responsibilities of an Accounting Assistant I.
• Provides financial and accounting support to the assigned department.
• Prepares action documents (including but not limited to submission and reconciliation of Purchase Orders and Requisitions, Internal Purchase Orders (IPO's), Expense Reports, Journal Entries, Travel Orders, RU Cash Receipts) utilizing proper departmental accounts, Faculty accounts, and grant accounts.
• Independently works on expenditure analyses, prepare spreadsheets for grant closeouts, and prepare and reconcile projects' monthly expenditure reports for the Business Specialist's review.
• Works with the Business Manager and the SEBS Business Office to ensure that actions have appropriate documentation, justification, backup and approval.
• Interacts directly and independently with department personnel to obtain fund sources and details supporting purchases, travel and expense reimbursement requests and other financial actions.
• Responsible for reconciling all travel charges made using necessary tools such as internal databases, and University Cornerstone applications (such as Expense Management, RU Marketplace, Financial Management. etc.).
• Reviews accounts to ensure actions are correctly posted such as: purchases; revenue; cost transfers and other actions.
• Works to help ensure compliance with University and School of Environmental and Biological Sciences (SEBS) business practices.
• Ensures proper procedures are followed regarding financial controls and handling of funds.
• Responsible for maintaining accurate and reliable financial records; implements systems as necessary to facilitate reporting on account statuses.
• Works under direct supervision on some tasks but will also be independently responsible for high volume of daily processing of financial documents, within established work parameters.
• Assists with the preparation of financial and salary analyses and reports for the immediate supervisor on a regular basis, as required.

Minimum Education and Experience:

• Requires a bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles (GAAP) and practices.
• Also requires a minimum of two years relevant experience in a financial/accounting function, good communication skills, and computer literacy.

City: New Brunswick

State: NJ

Equipment Utilized:

• Proficiency in Microsoft Excel, Word and PowerPoint; ability to use Microsoft Teams, Outlook Calendar, WebEx, Zoom, Adobe Acrobat, and DocuSign is required.
• Computer literacy in Windows, and ability to utilize applications such as Word, e-mail and internet browsers.

Salary: $57,356 - $65,959.

Posting Number: 25ST1071