Director, Business and Grants Administration – Office of Research and Innovation

POSITION SUMMARY:

Under the direction of the Vice Provost for Research and Innovation, the Director of Business and Grants Administration is the focal point for all grant budgeting and oversight of existing grant funding (~ $15 million per year). The position ensures that all budgets are correct and that the University is receiving all funding including cost recovery to which it is entitled. The Director supplies financial and compliance information and is the liaison with Planning and Budget, the Office of the Vice Provost, the Office of the Controller, and HR on all matters related to grant funding and spending. This position has the unique responsibility of access to all University government grants as well as the operating budget of the Office of Research and Innovation and its various departments. The responsibilities also include the authority to officially submit proposals on behalf of the University and to support the submission of mandated reports to federal agencies such as NSF and NIH. Position manages the pre-award finances for all grant submissions to all government agencies and sponsors.

DUTIES AND RESPONSIBILITIES:

(This list is neither absolute nor restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)

Provides oversight of operating budgets, grant budgets and existing grant funding (~ $15 million per year). Ensures that all budgets are correct and comply with federal regulations and that the University is receiving all funding including cost recovery to which it is entitled.

Projects financial needs and oversees annual budget development. Anticipates needs of the Office of Research and Innovation.

Reviews grants budgets. Supervises all accounting functions to ensure the fiscal year is closed out properly. Ensures efficient coordination of various department and subsidiary financial accounts by designing budgeting systems and records that are compatible with the University's accounting and reporting systems.

Assists faculty and staff with interpretation of University policies and procedures, this includes creating formal training sessions. 

Advises Vice Provost for Research and Innovation regarding financial decisions by providing accurate information regarding the financial status of individual accounts and interpreting University financial reports. Prepares detailed budget reports as requested; audits current procedures to monitor and improve efficiency of operations and grant funding. Collects and analyzes financial and other statistical data for the preparation of financial and nonfinancial reports; establishes reporting deadlines for those providing data for these reports. Prepares various research reports for senior leadership.

Serves as liaison to various offices on campus which may include, the Department of Planning and Budget, the Office of the Controller, Human Resources, Payroll, and Directors of Business and Administration. Serves as main point of contact for all government faculty grants on all human resources and payroll related matters. University point of contact for government grant funding received. Approves and submits payroll.

Collaborates with assigned investigators and all subaward institutions to develop, complete and submit grant proposal budgets, ensuring that all costs are in compliance with institutional and sponsor policies. Manages the pre-award phase of grant budget set-up, including award letter execution, account setup, check depositing and internal announcements. Issues all subcontracts, consortium letters and grant extensions with collaborating sites ensuring documentation required is complete, agreements are executed, and invoices are sent in accordance with institutional and sponsor guidelines.

Completes other duties as assigned.