Accounting Assistant I Supervisor (Procurement Services - Accounts Payable)

Position Summary:

• Independently and accurately processes Check Requests and Non-PO payment requests, ensuring compliance with University Procurement Guidelines and Policies and verifying proper authorizations.
• Executes end-to-end payment processing, including creating payment files and printing paper checks as needed.
• Converts submitted Excel attachments into the appropriate upload format, ensuring accurate payee and site information for taxable payees.
• Uploads completed Excel spreadsheets into Oracle, monitors reports for successful uploads, and resolves any failed submissions.
• Communicates professionally and promptly with departmental submitters regarding missing or incorrect documentation, ensuring timely resolution.
• Provides the Check Mailing Team with successfully uploaded spreadsheets, including audit and special handling instructions.
• Maintains a daily log of processed transactions for accurate record-keeping.
• Conducts research in Oracle to retrieve and verify payment information.
• Escalates issues that may delay timely processing and flags any Check Requests or Non-PO submissions that do not align with established guidelines and procedures.
• Delivers exceptional customer service and assists the supervisor in responding to inquiries from the Tax Department and Help Desk.
• Processes Check Requests through MarketPlace as required.
• Assists in journal entry preparation and reconciliation of select clearing accounts.
• Supports ePayable functions within Accounts Payable as directed by the supervisor.

Minimum Education and Experience:

• Bachelor's degree preferably in accounting, finance, business administration, or related field and at least two years of relevant experience in a financial/accounting function; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.

City: Piscataway

State: NJ

Equipment Utilized:

• Oracle.
• Jaggaer.
• Excel.

Posting Number: 25ST1121