Purchasing Office Lead

The Sites Project Authority (Sites Authority) is soliciting Request for Proposals (RFPs) from independent contractors and/or firms (each a Respondent) interested in managing the procurement functions for the Sites Authority, including construction and support for implementation of the Sites Reservoir Project (Project) - a proposed 1.5 million acre-foot off-stream reservoir located approximately 10 miles west of the town of Maxwell, California.

The Sites Authority intends to award a contract to a well-qualified and cost-effective independent contractor and/or firm that demonstrates extensive suitable experience with providing, among other things, finance and procurement services (duties to be performed would be similar to those performed by a Purchasing Manager in a California water district, authority or utility. These services are required to support the Sites Authority’s current and future needs, which are primarily focused on the development and operation of an off-stream surface water storage project serving water agencies across the State, along with the State and Federal government. The intent is to contract with a single person or firm for the entirety of the services. However, the Sites Authority reserves the right to enter into multiple contracts depending on the final evaluation of the respondents. 

The objective of this scope of services is to fill a critical new management-level position within the finance management team as the Project transitions from planning into design and construction. The position serves in a staff-type, owner role with an initial focus on developing procurement and associated procedures and workflows, administering state and federal grants and other financial assistance contracts, and managing contracts of various key consultants and support contractors. The detailed scope of services anticipated for this position is addressed in Section 2.0, with a description of roles and responsibilities included in Attachment A. A current organization chart is shown in Attachment B. A potential future organization chart during construction is also attached as Attachment C to illustrate the expected changes to the duties of this position, which are expected to occur over the next 3 to 5 years.

The Purchasing Office Lead will be part of the finance team of peers and consultants. The Sites Authority has currently contracts for finance, financial planning and accounting support services, including project controls support with Brown and Caldwell, bond counsel services with Stradling, Yocca, Carlson and Roth, municipal advisory services with Montague DeRose and Associates, accounting services with Pinion LLC, financial management with Ag & Water Financial Consulting, LLC and owner’s advisory services with Brian G. Thomas Consulting, LLC.