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Administrative Office Manager

Oregon State University

Details

Posted:

May 23, 2025

Location:

Corvallis, Oregon

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Internal Job Number: P09117UF

Description:

The Division of Extension and Engagement is seeking an Administrative Office Manager for the Extension Lane County Office. This is a full-time (1.00 FTE), 12-month, professional faculty position.

This Administrative Office Manager position is based at the Oregon State University Division of Extension and Engagement's (division) Extension Service Office in Lane County. The office location is in Eugene, Oregon.

The Administrative Office Manager (AOM) position is crucial to the day-to-day operations of the Extension Lane County Office and its role in the University. The AOM is a team member of the Extension Lane County Office and provides administrative support for the office and the Western Regional Director (RD). This includes general administration and management, fiscal activities, facilities, human resources, risk management aspects, and other services integral to the Extension Lane County office and the Region. The position will provide supervision and direction for assigned OSU employees and will collaborate with the RD to ensure support is available for programs. In addition, this AOM will work collaboratively with the RD to increase the diversity of the Region's workforce, including assisting the RD with the Extension Civil Rights program.

The AOM must be knowledgeable about all facets of the Extension Lane County Office and Regional activities and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.

The AOM must manage operations by making decisions independently and in conjunction with the RD as appropriate. This individual works with personnel at all levels of the university to determine the applicable policies, standards, rules, and procedures for operational activities and consistently and efficiently apply them appropriately. In addition, this person will work collaboratively with the RD to develop strong, positive local relationships with county governments, elected and appointed county/state/federal officials, and local stakeholders.

This individual will also serve as the local contact for the Extension's civil rights program which includes working with the division's Civil Rights review Director to achieve internal compliance.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources.

About the Division:

The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division's website: https://engagement.oregonstate.edu/.

Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division of Extension and Engagement educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Typically requires Bachelor's Degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience.

Requirements :

Bachelor's degree in business, business management, communications, finance, management, non-profit Management, or in a related field; and three (3) years' professional experience providing administrative and/or financial support to a program or office; OR, an equivalent combination of education, training, and professional administrative and/or financial support experience.
- The administrative support and personnel management includes demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
- The financial support includes budgeting, reconciling, accounts payable/receivable, and property management.
Experience with budgets and general financial management.
Interpersonal and human resources skills to work as a collaborative member of a team.
Excellent customer service skills with the ability to assist and support a diverse and broad group of customers with varying backgrounds, needs, and identities.
Experience with organization, decision-making, problem solving skills.
Proficient in the use of computers including with information technology, collaborative work platforms and professional office software such as or similar to Microsoft Office Suite for word processing, spreadsheet development, email, and scheduling.
Experience utilizing technology to organize and manage digital files, schedule meetings and video conferences as needed.
A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming; and ability to interact with others from broad and diverse backgrounds.
Ability to communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience.
Ability to learn and adapt to using multiple forms of digital communication tools and systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
Ability to maintain the strictest confidentiality.
Ability to work independently with minimal supervision.
Ability to make independent decisions and recommendations which align with policies, rules, procedures, and ability to serve as a resource person.
Ability to supervise and manage staff.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Type:

Travel/driving will be necessary to support daily operations.

Additional Salary Information: $63,800-$70,400

Internal Number: 168796

About Oregon State University

Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off...ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit http://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

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Administrative Office Manager

Oregon State University

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