Brokerage Coordinator

Job Title

Brokerage Coordinator

Job Description Summary

The Brokerage Coordinator will report to the Operations Manager and will serve as the support for the fee-earner and/or team. This position is responsible for support and management of client deliverables, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare market surveys including gathering building information, maps, pictures, CoStar data, and creating/binding building tour books.
• Maintain CRM and update system on behalf of the fee-earner, coordinate with fee-earner on the timely delivery of necessary information for CRM maintenance and ensure accuracy.
• Prepare documents including Request for Proposal, Letter of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices.
• Create and prepare marketing collateral such as property brochures, property flyers, email blasts, presentation placemats and banners, and market overview books.
• Assist with the preparation to produce large marketing materials
• Perform general administrative duties such as answering phones, filing, faxing, processing mail and scheduling meetings to further support and leverage sales process.
• Update and maintain company CRM database to track prospects, clients and deal information.
• Perform analytical searches in CoStar and LoopNet.
• Manage sublease listings
• Prepare and track broker expense reports in Workday
• Maintain files, such as leases, commission agreements and listing agreements.
• Maintain calendar of due dates and follow up as necessary
• Research potential conflict of new pursuits
• Enter new leads and opportunities into the CRM system and update accordingly
• Communicate current CRM pipeline with Director of Operations and Managing Principal and assist in scheduling of meeting with fee-earner when necessary
• Provide Deal numbers as needed for the proper recording of pursuit and deal related expenses
• Deal Documentation and Revenue Accounting,
• Prepare deal related documents and provide to fee-earner for review, approval, and delivery,
• Coordinate with Legal for review and approval when template documents are insufficient, Package deal sheet with deal documentation and submit to Revenue Accounting for processing.
• Maintain Databases, Inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate information, 

REQUIREMENTS:

• Bachelor degree or equivalent
• 3+ yearsâ™ experience in administration, support, or related field
• Excellent oral and written communication skills, including creating and editing marketing materials
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.

INCO: âœCushman & Wakefieldâ