Department Administrator Supervisor

Position Summary:

• Coordinates administrative functions and daily operations.
• Oversees support for and/or assists Chair and other department leadership with academic programs.
• Responsible for departmental accounts, including grants and faculty research funds.
• Reviews and approves purchase orders, cash transmittals, journal entries and cost transfers, travel and business expense reports, payroll, and other financial transactions and documents.
• Assists faculty and Dean's Office personnel with developing grants budget proposals and proposal submissions, and managing post awards.
• Supervises administrative employees.

Minimum Education and Experience:

• Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration.
• Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy, including Microsoft Office Suite and use of databases.

City: Newark

State: NJ

Equipment Utilized:

• Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Blackboard, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media, and all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment:

• Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community.
• Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.

Posting Number: 25ST1124