| SUMMARY
Under the direction of the Director of Fiscal Services to perform a variety of technical duties associated with facilitating bid development and review processes for a variety of goods and services, develop technical bid specifications, and evaluate vendor performance. Facilitate specific product and service contract, and coordinate assigned activities with other departments, outside vendors and agencies and the general public.
REPRESENTATIVE DUTIES
• Prepare, from standing procedures and instructions, contract documents, purchase orders, and special documentation for bonds, insurance, etc.; ensure proper authorization before distribution.
• Research and prepare lists of vendors, professional associations, advertising sources, and other categories to support the bid announcement process.
• Request quotations and bids; compare and analyze quotations and recommend bid awards; ensure product compliance with bid requirements.
• Assist with the development and interpretation of policies and procedures related to purchasing.
• Assist with administration of the District’s fixed asset program; assist in establishing cost and product life standards for inclusion into fixed asset accounting; select appropriate equipment/items(s) to be included; conduct periodic physical inventory counts of fixed assets; conduct analysis related to fixed assets as requested by management; remove and document obsolete assets from inventory.
• Maintain up-to-date knowledge of computer-aided purchasing systems; orient others to its use and features.
• Receive and process requisitions, purchase orders, invoices and bids; check for completeness, accuracy, and compliance with established standards.
• Collect and compile data from numerous sources; obtain prices from catalogs, by telephone, or by written quotation; contact vendors for prices, product information, new products, and standards; conduct necessary follow-up and tracking to finalize purchasing transactions; contact assigned commodity vendor(s) inviting quotations and bids.
• Type purchase orders; log receipt of materials; follow-up purchase orders to ensure receipt of proper quality and quantity on specified dates; investigate and resolve problems regarding shipment discrepancies.
• Compose correspondence independently or in accordance with general direction. Type a variety of materials including letters, backorders, cancellations, forms, reports, and memoranda from rough drafts, copy, or oral instruction.
• Input data into computer terminal including stock and supplies received and delivered, and accounts to be charged.
• Assist with annual inventory; close out open purchase orders; input inventory counts to computer.
• Coordinate conference travel. Evaluate modes of transportation, travel dates/times, financial considerations and accommodations required.
• Maintain records and files in support of purchasing function and duties; maintain fixed asset records.
OTHER DUTIES:
• Perform related duties similar to the above in scope and function as assigned.
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