Procurement and Travel Assistant
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $59,383 - $85,107
Full/Part Time: Full-time(100%)
Organization: School of Public Policy
Department: Mark Long
Application Deadline: Open Until Filled
Position Information:
Under the general supervision of the Procurement and Travel Officer, the Procurement and Travel Assistant provides procurement, travel, reimbursement, and administrative support to the School of Education (SOE) and School of Public Policy (SPP) as a member of the Business Operations shared services team. The incumbent processes procurement, travel and reimbursement transactions in compliance with all UCR and UC policies and procedures as well as in compliance with funding restrictions. The incumbent consults with SOE and SPP financial and research analysts to ensure all transactions are appropriate and allowable for fund sources. The incumbent provides guidance to student assistants or other staff members in the areas of travel and procurement.
The full salary range for the Procurement and Travel Assistant is $28.44 - $40.76 per hour. However, the expected pay scale for this position is up to $37.29 per hour. This position is eligible for hybrid work. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Minimum of 5 Years of related experience, or an equivalent combination of education and experience (e.g. AA+3, BA+1)Required
Special Conditions
Special Must be available during fiscal year end closing held annually in June.Required
Minimum Requirements
Demonstrated experience with purchasing fundamentals, practice, and law in a professional office. Demonstrated comprehensive understanding of accounting (accounts payables, invoicing, memo-lien, encumbrance, etc.) Skill in computing ratios, rates, and percentages. Understanding of rights and responsibilities of buyers and sellers. Experience costing out goods/services. Ability to work with vendors to obtain price quotes, place orders, and coordinate return/exchange of damaged/incorrect goods. Ability to research and analyze information to formulate/implement solutions and resolve discrepancies. Ability to interpret, apply and explain policies, procedures, rules and regulations related to purchasing and accounting. Skill in accurate record keeping with strict attention to detail. Skill in organizing tasks, documents and materials with efficiency and accuracy. Ability to create and maintain file systems for requests, in progress, pending and completed orders, including related documentation. Demonstrated experience in accessing and retrieving data from financial systems using PC-based software (Microsoft Word, Excel, etc.) Administrative experience in an office environment providing administrative support for staff and/or faculty. Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken. Skill in communicating effectively and professionally using tact and diplomacy. Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer. Skill in interacting diplomatically with the public in a high volume, continuous public contact setting. Skill in identifying the customer's perspective and maintaining a commitment to excellence in customer service. Skill in listening, anticipating, and responding to the needs of customers to achieve excellent customer service measured by outcomes rather than activities. Skill in understanding and interpreting the department's policies and procedures to customers. Ability to interact effectively with department staff as well as campus and outside community. Ability to work effectively as an individual, a team member, and with diverse groups. Skill to independently draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. Skill to independently draft correspondence pertaining to the operations, policies, and procedures of the functional area.
Preferred Qualifications
Knowledge of the applicable UCR and UC policies and procedures governing areas related to the responsibilities of the job. Experience using UCR on-line Purchasing and Travel programs. Familiarity with the UCR Bookstore, Library and other service departments' requirements (recharge processing). Demonstrated experience with Oracle Financials and/or Concur Travel and Expense.
Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
BLANK AST 3 004722 Mark Long Brittani Morris
Department Custom Scope
Under the general supervision of the Procurement and Travel Officer, the Procurement and Travel Assistant provides procurement, travel, reimbursement, and administrative support to the School of Education (SOE) and School of Public Policy (SPP) as a member of the Business Operations shared services team. The incumbent processes procurement, travel, and reimbursement transactions in compliance with all UCR and UC policies and procedures as well as in compliance with funding restrictions. The incumbent consults with SOE and SPP financial and research analysts to ensure all transactions are appropriate and allowable for fund sources. The incumbent provides guidance to student assistants or other staff members in the areas of travel and procurement.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time Administers procurement, travel and reimbursement transactions for multiple fund sources. Consults management, principal investigators, financial analysts, and research analysts on researching and preparing transactions.
Serves as department procurement cardholder.
Assists employee and non-employee travelers with travel planning and booking. 35%
Determines need for general office equipment and supplies, including processing purchase orders and campus recharges for staff and faculty for all service and supply needs. 25%
Applies somewhat complex Excel formulas, pivot tables, and similar functions. Compiles and assembles disparate spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data. 5%
May analyze various office trends, including, but not limited to, travel and expense management. 5%
Provides administrative support to the SOE/SPP Business Operations and Research Administration shared services team. 5%
Provides guidance to other administrative assistants on procurement and travel procedures, practices, and systems, and implementation of policies, including those which are particularly complex. 5%
Coordinates conferences, meetings, and programs, including but not limited to, arranging catering, location, parking, and meeting materials. 5%
Prepares correspondence and other written materials for department management and/or faculty requiring specialized knowledge of the subject matter, including but not limited to, exceptional approval memos, sponsorship letters, and training materials in the areas of procurement and travel. Edits and proofreads written materials for content consistency. 5%
Works on sensitive issues, priorities, and protocols in adherence to department and university deadlines. 5%
Works with department management to update, review, and revise department's written materials to better communicate department's policies, procedures, and timelines for procurement and travel. 5%
To apply, visit https://jobsportal.ucr.edu/jobs/35730280
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-b556598a35cc5045bfecdeab444ffc10 |