Receptionist cum Facility Coordinator

Job Title

Receptionist cum Facility Coordinator

Job Description Summary

The Receptionist Cum Facilities Coordinator oversees the day-to-day operations of the Vietnam facilities, ensuring smooth office management, maintenance, and vendor performance. This role also involves assisting with event management and budget oversight. The Receptionist Cum Facilities Coordinator will report directly to the Regional Facilities Manager, providing operational updates and ensuring compliance with regional standards and guidelines.

Job Description

About the Role:
â¢Â Â   Manage daily operations of the Vietnam office, including maintenance, janitorial services, and vendor performance, ensuring compliance with corporate standards.
â¢Â Â   Oversee budgeting and expense tracking for facilities and manage FM360 and YARDI systems for efficient operations and reporting.
â¢Â Â   Greet visitors, handle calls, manage meeting rooms, mail, and provide general administrative support to ensure a professional and welcoming environment.
â¢Â Â   Coordinate visitor access, manage work orders through FM360, and ensure timely resolution of facility-related issues.
â¢Â Â   Support the Regional Facilities Manager with operational updates, budget oversight, safety compliance, and continuous improvement initiatives.
 

About You:
â¢Â Â   Proven experience managing day-to-day office operations, including maintenance, janitorial services, and vendor coordination, preferably in a corporate or regional office setting.
â¢Â Â   Has a strong background in facilities budgeting, expense tracking, and cost control, as well as hands-on experience using FM360 and YARDI (or similar) systems for work order and accounting management.
â¢Â Â   Ability to  manage front desk operations, including greeting visitors, handling calls, coordinating meeting rooms, and supporting general office administration in a professional and customer-focused environment.
â¢Â Â   Familiar with managing work orders through facility management software and coordinating visitor access and security protocols to ensure smooth and secure office operations.
â¢Â Â   Can work with regional or global facilities teams, with experience in operational reporting, safety compliance, and contributing to continuous improvement initiatives in service delivery.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from:
â¢Â Â   Being part of a growing global company
â¢Â Â   Career development and a promote from within culture
â¢Â Â   ·An organisation committed to Diversity and Inclusion 

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. 

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.
 

INCO: âœCushman & Wakefieldâ