CGU-Temporary Budget Coordinator, SSSPE

Hourly Range: $20.00 - $22.00

Job Posting Title: CGU-Temporary Budget Coordinator

POSITION VISION:

Claremont Graduate University is seeking a dynamic, student-centered team member to temporarily perform a broad range of administrative and fiscal tasks for the School of Social Science, Policy & Evaluation, including its affiliated Institutes. Knowledge of the organization, policies, and procedures of the University is required, including technical specialties as outlined below. This temporary position will serve as part of a university community committed to providing a diverse student body with an exceptional student experience.

CORE FUNCTIONS:

• Process reimbursements for students in the School of Social Science, Policy & Evaluation.

• Process expense reports for faculty reimbursements.

• Prepare and submit spend authorizations for any expenses that are over $500, and for all travel.

• Prepare all payroll paperwork related to grant funded and operating student employment.

• Process supplier invoices.

• Set up Research Assistant/Teaching Assistant in new positions.

• Processing honorarium for outside examiners.

• Approve students' timecards in Workday every other week.

• Track student organization budgets and process reimbursements.

• Order and maintain office supplies.

• Process the School of Social Science, Policy & Evaluation's Student Travel Awards.

• Prepare and revise budgets, receive and submit cash sales, reconcile accounts, and compare reports for The Evaluator's Institute.â

• Purchase card management for faculty and staff expenses in the School of Social Science, Policy & Evaluation.

• Track the School of Social Science, Policy & Evaluation's faculty research and development accounts.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES: Individual must possess knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Excellent project management skills: demonstrate ability to prioritize and multitask in a fastâ“paced environment.

• Strong communication, interpersonal, and presentation skills (verbal and written).

• Ability to work independently and as an integral part of a collaborative team.

• An exceptional customer-service orientation aimed at high-quality interactions.

• Ability or willingness to use proactive outreach techniques aimed at helping students and faculty move through processes in a timely and smooth manner

• Ability and willingness to meet, track and report on targeted enrollment and outreach goals

• Ability to work effectively and collaboratively with staff, faculty and administration

• Proficient in MS Office/systems (MS Word, Excel, PowerPoint)

• Willing and able to work effectively with administrative database systems (i.e. PeopleSoft, Slate, Workday)

• Demonstrated knowledge and sensitivity to working with diverse populations.

QUALIFICATION STANDARDS:

EDUCATION: Bachelor's degree preferred or any combination of education and experience meeting the requirements of the position.

EXPERIENCE: Minimum of two years' experience in an administrative office position. Excellent customer service experience required.

LICENSES / CERTIFICATES: N/A

OTHER:

HOURS: This is a temporary status, full-time, benefits-eligible position. The regular hours for this position are 8:30a.m. to 5p.m. (37.5 hours per week). Hours may vary due to needs of the school. This position is on site. This position is expected to end on or before November 28, 2025.

CLASSIFICATION AND STATUS: This is a temporary full-time, benefits based, non-exempt hourly position.

SUPERVISORY RESPONSIBILITY: Student workers or volunteers/ambassadors where needed.

REPORTS TO: The Dean of the School of Social Science, Policy & Evaluation.

Physical Activities

Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
☐ Never ☒ Occasionally ☐ Constantly

Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
☐ Never ☒ Occasionally ☐ Constantly

Remaining in a stationary position, often standing or sitting for prolonged periods.
☐ Never ☐ Occasionally ☒ Constantly

Moving about to accomplish tasks or moving from one worksite to another.
☐ Never ☒ Occasionally ☐ Constantly

Adjusting or moving objects up to 10 pounds in all directions.
☐ Never ☒ Occasionally ☐ Constantly

Communicating with others to exchange information.
☐ Never ☐ Occasionally ☒ Constantly

Repeating motions that may include the wrists, hands and/or fingers.
☐ Never ☐ Occasionally ☒ Constantly

Operating machinery and/or power tools.
☒ Never ☐ Occasionally ☐ Constantly

Operating motor vehicles or heavy equipment.
☐ Never ☒ Occasionally ☐ Constantly

Assessing the accuracy, neatness and thoroughness of the work assigned.
☐ Never ☐ Occasionally ☒ Constantly

Environmental Conditions

Low temperatures.
☐ Never ☒ Occasionally ☐ Constantly

High temperatures.
☐ Never ☒ Occasionally ☐ Constantly

Outdoor elements such as precipitation and wind.
☐ Never ☒ Occasionally ☐ Constantly

Noisy environments.
☐ Never ☒ Occasionally ☐ Constantly

Hazardous conditions.
☒ Never ☐ Occasionally ☐ Constantly

Poor ventilation.
☒ Never ☐ Occasionally ☐ Constantly

Small and/or enclosed spaces.
☐ Never ☒ Occasionally ☐ Constantly

No adverse environmental conditions expected.
☒ Never ☐ Occasionally ☐ Constantly

Physical Demands

Sedentary work that primarily involves sitting/standing.
☐ Never ☐ Occasionally ☒ Constantly

Light work that includes moving objects up to 20 pounds.
☐ Never ☒ Occasionally ☐ Constantly

Medium work that includes moving objects up to 50 pounds.
☒ Never ☐ Occasionally ☐ Constantly

Heavy work that includes moving objects up to 100 pounds or more.
☒ Never ☐ Occasionally ☐ Constantly

EEO Statement:

Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women. This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Successful completion of criminal background and DMV checks required for final candidate.