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Executive Assistant to the Dean
Ohio University
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Executive Assistant to the Dean
Ohio University
| Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives. Job Responsibilities Job-specific information: The Executive Assistant to the Dean provides high-level administrative and strategic support to the Dean of the Patton College of Education. Serving as a key liaison, this role ensures the effective operation of the Dean's Office by managing communications, coordinating complex schedules and travel, and supporting internal and external relationships. A central function of this position is overseeing the planning and execution of major college events such as Homecoming, Opening Kickoff, and graduation receptions. The Executive Assistant exercises sound judgment, maintains confidentiality, and contributes to the College's strategic initiatives through efficient administrative coordination and leadership support. Strategic Administrative Support and Executive Coordination: Provides comprehensive, forward-thinking administrative support to the Dean, anticipating needs, managing confidential information, and serving as a key partner in ensuring smooth, strategic operations of the Dean's Office. Calendar, Travel, and Expense Oversight: Independently manages the Dean's complex calendar, prioritizing appointments, preparing travel itineraries, and reconciling expenses using CONCUR and Bobcat Buy, with attention to efficiency and alignment with the Dean's priorities College Event and Project Management: Leads planning and coordination of major college-wide events (e.g., Homecoming, Opening Kickoff, graduation receptions), manages special projects and initiatives, and ensures timely execution through collaboration across units. Engagement, Issue Management, and Meeting Coordination: Serves as a key representative of the Dean's Office, managing communication with faculty, staff, university leadership, and external partners. Attends meetings to capture critical decisions, track follow-ups, and ensure timely action. Uses sound judgment to assess and direct a wide range of issues, determining which should be addressed independently, referred to other departments or planning units or brought to the Dean for input. Facilities and Operations Liaison: Serves as the primary liaison to Facilities Management for The Patton College, ensuring building maintenance needs are addressed, space renovations are coordinated, and operational disruptions are minimized. Minimum Qualifications: Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level. Preferred Qualifications: Bachelor's degree in business administration, education, or related field Planning Unit: Patton College of Education Department: Education, Dean's Office Applicants may contact this person if they have questions about this position: April Crabtree, crabtrea@ohio.edu Employment Type: full-time regular Advertised Salary: $19.38-$24.70/hr. Employees also enjoy a generous benefits package which includes health benefits, paid time off, and educational benefits for employees and their eligible dependents.
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Internal Number: 53552
About Ohio University
Ohio University is home to one of the nation’s friendliest and most picturesque campuses. But more importantly, it’s where you can become part of a two-century tradition of excellence and embark upon a rewarding career that will make a real difference. From teaching and research to admissions, facilities maintenance, and residence life, our faculty and staff propel Ohio University’s mission of helping students become their best selves. OHIO offers competitive compensation and outstanding benefits. For a complete list of employment opportunities, please visit www.ohiouniversityjobs.com.Ohio University is an equal access/equal opportunity affirmative action institution. For more information about Ohio University’s policies prohibiting discrimination and harassment, visit www.ohio.edu/equity.
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