| Regis is seeking energetic, highly motivated candidates for the position of Financial Controller. The role is key to managing the day-to-day financial operations of The Regis School of the Sacred Heart. Reporting to the Associate Head of School for Finance and Operations, the Financial Controller ensures the accuracy and integrity of the school’s financial records, maintains strong internal controls, assists in the budgeting processes and adherence to those budgets, and supports compliance, audit, and regulatory functions. This individual collaborates closely with all department heads, and external auditors, and serves as a strategic business partner to ensure the financial sustainability of the school. An all-hands-on-deck commitment to a variety of boys’ school-specific activities, is imperative. Our Regis Community Founded in 1991, The Regis School of the Sacred Heart is an independent, Catholic school for boys in grades Pre-K3 through Eighth grade. Regis holds membership with the Network of Sacred Heart Schools and is accredited through the Independent Schools Association of the Southwest and the Texas Catholic Conference Education Department. As a Sacred Heart School our mission is rooted in The Five Goals of Sacred Heart Education: Goal One: A Personal and Active Faith in God
Goal Two: A Deep Respect for Intellectual Values
Goal Three: A Social Awareness that Impels to Action
Goal Four: The Building of Community as a Christian Value
Goal Five: Personal Growth in an Atmosphere of Wise Freedom KEY DUTIES AND RESPONSIBILITIES Financial Planning and Reporting - Lead schedule preparation for monthly and annual financial statements, ensuring accuracy and compliance with GAAP.
- Develop and administer the operating budget of the school, assuring that division and department heads are within budgetary guidelines regarding annual purchases.
- Assist with monthly monitoring and updating of the financial forecasts for the operations.
- Monitor budget adherence and analyze variances, reporting findings to the Associate Head of School for Finance and Administration.
- Support Associate Head of School for Finance and Operations in financial modeling for tuition, financial.
- Assist in the development of recommendations to the Finance Committee for the annual tuition increase, financial aid budget and salary increments in consultation with the Head of School.
- Compile financial data to provide audit trails and supporting material in preparation for the annual audit and workers’ compensation audit. Additionally, compile data for accreditation on occasion.
- Stay abreast of all federal, state and local tax laws as they affect the school to ensure compliance with the law.
- Assist in the development of a school endowment and the investment of unrestricted funds.
- Review reports on the historical and future trends that determine appropriate paths for financial development.
- Maintaining clear distinctions between net assets without donor restrictions and those with donor restrictions.
Accounting Operations - Oversee all general ledger activity, bank reconciliations, and journal entries.
- Administer tuition receivables, AutoPay collections, and revenue recognition.
- Prepare all disbursements for the purchasing function and develop policies related to the procurement of goods and services needed for the school to function economically and efficiently.
- Ensure the timely completion of tax filings including 1099s, 1094/1095, and audit schedules.
- Manage accounting records for auxiliary programs like Knight Shift and Summer Camps including invoicing.
- At year end, prepare 1099s.
- Oversee the VISA purchase card program and import into the general ledger.
- Collect all overdue/delinquent accounts.
- Reconcile monthly bank accounts and prepare all journal entries for third party reviews.
- Maintain the accounting books for the Parents’ Association within QuickBooks.
Audit and Compliance - Assistant in preparation and coordination of the annual financial audit and periodic worker’s compensation and accreditation reviews.
- Ensure compliance with federal, state, and local laws, including non-profit financial regulations.
Insurance and Risk Management - Solicit and review competitive quotes for general liability and health insurance annually.
- Support the Associate Head of School for Finance and Operations in evaluating risk mitigation strategies across the school’s operations.
Human Resources and Payroll Support - Prepare and enter the semi-monthly payroll journal into the General Ledger.
- Process payroll and related benefits entries, ensuring compliance with Paycom and internal controls.
- Maintain PTO system in Paycom.
- Support onboarding new hires and annual benefits enrollment processes.
- Administer TIAA 403b Retirement Plan and report annual compliance.
- Assist with reports for any worker’s compensation claims and short-term disability claims
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