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Office Manager
Oregon State University
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Office Manager
Oregon State University
Internal Job Number: P09172UF Description: The Hermiston Agricultural Research and Extension Center (HAREC) is seeking an Office Manager. This is a full-time (1.00FTE), 12-month, professional faculty position. The Hermiston Agricultural Research and Extension Center (HAREC) is charged with providing research and extension related to high-value irrigated agriculture and natural resources, primarily in the Columbia Basin. The purpose of this position is to assist HAREC by providing leadership, supervision, and support for staff and faculty, outreach to public, and to manage unit operations, budgetary and financial matters, grants and contracts, human resource transactions, and other services integral to HAREC. This position is crucial to the day-to-day operations of the facility to fulfill its role in the University. The position is supervised by the Director of the Hermiston Agricultural & Extension Center. The Director has leadership and strategic responsibilities for the unit, as well as typical teaching, research, and extension service roles. Because of these demands, the Office Manager is the primary delegate in the sequence of daily transactions. The Office Manager must be knowledgeable in all facets of unit activities, including human resources, facilities, and fiscal affairs. The incumbent is expected to organize and prioritize a demanding and complex workload, monitor progress of the Center, and adapt to changing needs. The incumbent must manage unit business operations by making independent decisions and taking appropriate actions. The incumbent will report the decisions and results to the Director. The incumbent works with personnel at all levels within the University to determine policies and procedures for administrative and fiscal affairs and then consistently and efficiently carries out these policies. The incumbent also handles highly sensitive issues relating to union matters (e.g., strike planning, grievances, bargaining information, and other confidential information). The Office Manager has primary responsibility for working with HAREC faculty members to take care of day to day activities including, budget development/monitoring, processing grants and contracts, account maintenance, and other fiscal transactions for HAREC. Management of payroll timekeeping, adjustments, appointments, and other confidential human resources activities such as disciplinary actions, work compensation, performance evaluations, FMLA, and Union negotiations, are also key responsibilities of the incumbent. Other responsibilities include management of rental properties at HAREC, assistance in hiring graduate and undergraduate students and post-doctoral scholars, outreach as needed to HAREC stakeholders, and assistance with field days and other HAREC outreach activities. The incumbent will work collaboratively with Extension county support staff. Minimum Qualifications (Staff) / Guidelines (Faculty): Typically requires Bachelor's Degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience. Requirements : Bachelor's or Associate degree in Business Administration, or related field, with two years of administrative office experience, including accounts management and/or bookkeeping. Or equivalent work experience of 5 + years of Office management. Proficiency with computers and standard office programs including Excel, Word, electronic databases, email, and web applications. Demonstrated ability to multi-task and work independently with subordinates, colleagues, students, faculty, administrators, and the public. Ability to organize, delegate, administer, communicate, and follow through on assigned tasks. Ability to maintain confidentiality over transactions involving personnel and other sensitive matters. Experience in independent problem solving. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Type: Typical Workday is M-F 8-5; Occasional evening and early morning work may be required to support events Additional Salary Information: $50,000 - $65,000
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Internal Number: 169326
About Oregon State University
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off...ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit http://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
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