| Join a vibrant campus community whose excellence is reflected in diversity and student success. West Chester University of Pennsylvania's Center for Women & Gender Equity invites applicants for the position of Administrative Assistant. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail. Responsibilities include: - Serves as first point of contact for the Center for Women and Gender Equity and notifies department staff when individuals are present for meetings
- Answer and forward calls if necessary for the department main phone line and review/respond to/forward voicemails to the appropriate staff member
- Maintain departmental email accounts and respond to routine inquiries
- Coordinate, monitor and maintain shared department calendars
- Produce outreach and notify CW&GE scholarship recipients of status
- Independently research, purchase, and reconcile purchasing card requisitions for Center events based on requests from Center staff
- Coordinate required processes for payment of purchase orders and requisitions and train other staff on processes if needed
- Initiates and tracks completion of processes including work orders, student employment paperwork, and travel requests
- Tracks departmental budgets, including grant budgets, and fulfills daily communication
- Completes all necessary budget and expense transfers between Center accounts and institutional partners
- Collaborate with campus partners including Payroll, Finance and Business Services, Financial Aid, and Human Resources to assist students with compensation and clearances
- Other duties as assigned
- Such training may have been gained through graduation from a four-year college or university
OR - Any equivalent combination of experience and training
- Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel
Required Knowledge, Skills & Abilities: - Some knowledge of the principles and practices of public administration
- Some knowledge of the principles of governmental accounting, statistics, and public personnel administration
- Some knowledge of the sources of information, methods, and techniques used in administrative research
- Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures
- Ability to conduct studies and analyze contributing to the development of sound operational procedures
- Ability to speak and write effectively
- Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public
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