| Administrative Associate 1
Percent Time: 100%
Work/Schedule/Hours Monday â“ Friday
8:00am â“ 4:30 pm
POSITION OVERVIEW
Full-time, administrative position in in the Agriculture and Natural Resources Department at the Crookston campus of the University of Minnesota responsible for administrative operations of the Agriculture and Natural Resources department. Salary is commensurate with qualifications and experience, and a competitive fringe benefits package is offered.
RESPONSIBILITIES
Administrative Duties (60%):
⢠Support academic departments with activities such as SOAR, maintain advisor files, Class schedules, curriculum forms, workloads, planning & accomplishment form templates, appointment Letters (adjuncts), ISSS (H1-B visa) paperwork, and manage Canvas page.
⢠Provide clerical support to administrators, faculty and staff to include training on various departmental programs.
⢠Miscellaneous administrative duties include managing facility reservations, UTOC space rental, rental cars, classrooms, Order departmental supplies, and managing department work orders.
⢠Maintain official horse files (Coggins, Breed Registrations, vet records, purchases, sales, memberships, etc.) and livestock files.
⢠IACUC Secondary Submitter (back up to the PIs; receives all the same email notifications, same training, etc) and maintains compliance with required department posters and contact numbers.
⢠Serve on hiring committees in other departments at the University, attend miscellaneous meetings in other areas of campus on system and policy changes, professional development and departmental meetings.
⢠Coordinate department functions and special events (6+ per year).
Accounting Functions (30%):
⢠Responsible for financial support and fiscal operations for the Agriculture & Natural Resources department, which includes over a dozen academic programs.
⢠Monthly financial analysis and reconciliation process for all departmental chart of accounts
⢠Locate, prepare and review data in preparation for internal and external audits
⢠Managing capital equipment inventory
⢠Create departmental purchasing orders, verify receipt of goods and vendor invoice.
⢠Manage, monitor, and reconcile all P-Card transactions for the department
⢠Assist with expense report/chrome river approvals and reports.
⢠Receipt, deposit and reconciliation of all cash collected and deposited in the department.
Contract Management (10%):
⢠Communicate with vendors on pricing, dates, scope of work, and deliverables and oversee all hotel and professional service contracts including OGC approval.
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