Assistant Director, Payroll

Ensures the daily function of operations and services related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines. Exercises professional judgment to prioritize competing demands and allocate resources effectively to meet departmental goals. Serves as a subject matter expert and resource person for the assigned area.

Assists with the direction of coordinating, completing, analyzing, and/or reviewing all beginning to end Payroll production processes, liability payments, and general ledger accounts. Organizes and reviews all data, payments, and forms associated with federal, state, and local authorities.

Essential Functions and Responsibilities: Administers the final processing to ensure the timely and accurate processing and payment of all Payroll cycles, adjustments, and payroll related liabilities.

Coordinates, analyzes, and/or reviews payment of Federal, State, and local taxes, retirement, as well as all other voluntary withholdings.

Assists in the reconciliation of Payroll related General Ledger accounts with the Controller's Office. Analyzes, reconciles, calculates, and prepares quarterly and annual tax forms, including W-2s and all Federal, State, local, Workers Compensation, and Unemployment returns.

Orchestrates and maintains completion of payroll-related audit requests.

Manages communication of payroll calendars and payroll-related communications for publication on YSU website for employee announcements.

Researches and resolves notices received related to taxes, retirement, annuity, and other voluntary deductions, in a timely and accurate manner with the goal of eliminating penalties and interest.

Assists in reviewing, testing, and implementing Banner update releases and processing payroll adjustments.

Serves as a reliable backup to payroll team members on an as needed basis; assists with other projects and initiatives as assigned by management.

Responsible for effective completion of payroll processes; reviews and reconciles tax, retirement system, and all other payroll related liability payments; completes all tax filings for Federal, State, and local jurisdictions, including W-2 reconciliation, processing, and filing; general ledger account reconciliation processes.

Acts as a lead worker; provides functional guidance to lower-level workers.

Designs and delivers training materials and/or other supporting documentation necessary for the operation of the assigned area.

Analyzes complex data sets and prepares comprehensive reports with recommendations for leadership.

Researches and recommends process improvements for departmental operations on a routine or regular basis. Evaluates effectiveness and recommends enhancements of services.

Participates and/or leads complex projects, including implementation plans, timelines, and resource requirements.

Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.

Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Gathers data and prepares reports and other information/documentation for supervisory review related to programs and/or services, or one or more assigned components.

Prepares for and attends events.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Other Functions and Responsibilities: Assists with training new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule:  Typically, Monday through Friday.

Supervision Exercised:  May exercise supervision over student employees.

Reports To: Manager