| Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Department of Earth and Space Sciences invites applicants for the position of Office Assistant. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. This position provides clerical support to the department chair and the faculty of the Department of Earth and Space Sciences. The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail. Responsibilities Include: - Serve as first point of contact and information for students, faculty, parents, and visitors
- Screening incoming calls and in-person visitors as well as redirecting individuals to offices for assistance
- Monitor and maintain operating budget, credit card reconciliation, and other financial statements/accounts for the department
- Assist with resolving matriculation issues and navigation through the Banner (RamPortal) website
- Maintain electronic copies of faculty syllabi and other relevant documents
- Maintain and update all faculty information such as office hours, exams, travel expense reports, reimbursement requests, room reservations for classes and meetings, and various other requests (keys, graphics, printing, IT, etc.)
- Assist faculty with facilitating departmental events, conferences, and functions
- Handle travel reservations when necessary
- Work closely with the department chair on office tasks such as scheduling student classes, building faculty schedules, updating advising sheets, and various student success measures (tracking graduation, maintaining student files for majors and minors, collecting student data for assessment purposes, etc.)
- Communicate with students via email, phone, and in-person to update them on events and relevant changes within the department
- Attend workshops and training that are relevant to job related functions
- Maintaining databases as needed for faculty and assisting with facilitating, organizing and overseeing the administrative aspects of departmental functions, programs, and other events
- Maintaining bulletin boards and office literature with up-to-date information for students
- With the department chair, serve as assistant building administrator, working with facilities, submitting work orders as needed and helping with fire drills and other routine maintenance issues.
- Perform other related duties as assigned
- Six months as a Clerical Assistant 1 (Commonwealth title)
OR - Graduation from high school
OR - An equivalent combination of experience and training
- Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, and Excel.
Required Knowledge, Skills, and Abilities: - Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation
- Ability to use an alphanumeric keyboard
- Ability to proofread information for conformance with prescribed standards
- Ability to sort and file information
- Ability to perform mathematical calculations
- Ability to follow oral instructions
- Ability to read and understand written materials
- Ability to communicate effectively orally
- Ability to communicate effectively in writing
- Ability to establish and maintain effective working relationships
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