Administrative Assistant
Loyola University Maryland
| Loyola University Maryland Main Campus Full time R-0000000522 Position Title Administrative Assistant
Provides administrative support to an individual or smaller department. Duties include providing clerical support, maintaining the office's budget, and supporting University goals. Essential Functions The Academic Advising and Support Center (AASC) at Loyola University Maryland is seeking a qualified administrative assistant. The administrative assistant will: *Serve as the primary point of contact for students, administrators, and staff visiting and contacting AASC. *Manages the calendars of six professional advisors and schedules student appointments; reserves rooms for office meetings. *Answer basic questions related to academic policies and procedures; refer individuals to appropriate administrators or offices, as needed. *Oversees the AASC email account and phone line, providing timely and accurate information and following up when necessary. *Provide students with appropriate forms and directions related to majors and minors and course registration. *Manages the sign-in process and coordinates the flow of student traffic within the office. *Performs clerical duties such as copying, scanning, linking, and purchasing office supplies; provides administrative support for individuals within the office and responds to data and project requests, when needed. Education RequiredHigh school diploma or GEDEducation PreferredAssociate's or vocational/technical school degreeOther Professional LicensuresWork ExperienceLess than 12 monthsDescribe Required ExperienceRequired Knowledge, Skills and AbilitiesAbility to answer multiple phone lines while maintaining poise and providing first-rate customer service. Proficiency in Microsoft Office products (i.e Word, Excel, PowerPoint, Outlook, etc,). Excellent written and oral communication skills, efficient work habits, strong organizational skills, and strong attention to detail. Strong multi-tasking and follow-up skills with ability to manage and meet multiple deadlines. Ability to prioritize effectively. Ability to prepare and maintain budgets. Ability to maintain confidentiality and use discretion. Demonstrated experience organizing, planning, and coordinating events. Ability to support the University's goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education.Physical/Environmental DemandsOffice environment/no specific or unusual physical or environmental demands.Physical/Environmental ExampleSuccessful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.
Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola's beautiful, historic Evergreen campus is located in Baltimore. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.
Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values. About Us Human Resources 410-617-2354 PI273428086
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