Admissions Counselor

William James College is in an exciting growth phase at a time when its work is more essential than ever. For 50 years, the College’s talented faculty and staff have been educating professionals to bring mental health treatment skills to businesses and organizations, health care systems, correctional facilities, community mental health centers, schools, and consulting rooms. William James College is committed to educational excellence in applied psychology and developing the next generation of skilled professionals to increase access to behavioral healthcare for all people. 

Position Overview

The Admission Counselor is involved in every aspect of student recruitment and enrollment. The Admission Counselor will work under the supervision of the Director of Admissions and Associate Director of Admissions. General responsibilities include student recruitment, execution of the admissions process, record keeping and document organization. This is a full-time position. Evening and weekend work is required.

Essential Functions:

• Cultivate and respond to all lead and applicant communications consistently in a timely manner.
• Communicate and meet with prospective students, parents and educators to encourage and facilitate enrollment in the college.
• Reach out to applicants offering assistance and encouragement to applicants as they open their accounts.
• Verify application materials such as transcripts, test scores, pre-requisite courses, completion of degree requirements to apply to WJC.
• Create and match application records.
• Follow up with completion of admissions requirements.
• Keep current with academic program updates and offerings.
• Promote newly created programs.
• Create and represent the Admissions Office in virtual information sessions, on-campus and off-campus events and visits.
• Recruit virtual information session and open house panelists and follow up with attendee questions.
• Prepare admissions materials for campus display and distribution to prospective students.
• Process application for scholarships, verify eligibility, corroborate with Financial Aid, follow up for completion, coordinate scholarship committees and program directors.
• Review and pass applicant files in a timely manner for review by pertinent faculty.
• Generate admission decisions in conjunction with program directors. 
• Follow established admission process dates with staff and applicant.
• Authenticate applicant statuses through admission process.
• Maintain records of recruitment efforts and applicant correspondence per department guidelines.
• Prepare some Admissions Office reports and statistics.
• Establish and maintain effective working relationships with faculty, staff and students.
• Coordinate occasional student worker assignments.
• Perform other duties as assigned. 

Education and Experience:

• Bachelor’s degree and one year of experience in a related field preferred. 
• Familiarity with student recruitment or agencies that assist students in issues of educational access.
• Experience with CRM systems required; experience using Slate is a plus.
• Knowledge of and enthusiasm for the mission of William James College – sensitivity to multicultural issues and a commitment to building a socially and economically diverse student body.
• Experience and comfort with virtual recruitment and on-line program deliveries is essential.
• Experience with virtual conferencing.
• Ability and willingness to learn data querying and manage information software.
• Thorough understanding of admissions terminology, policies, and procedures.
• Effective time management.
• Demonstrated ability to multitask, and work well under pressure.
• Strong interpersonal/human relations skills.
• Demonstrated presentation and facilitation skills.
• Exceptional persuasive verbal and written communication skills.
• Ability to maintain confidentiality.
• A valid driver’s license, and ability to travel to off-campus events.
• Ability to lift up to 40 lbs. 
• Resiliency and energy.

 Applicants MUST be eligible for employment in the United States without requiring work visa sponsorship

Application Procedure

To apply, please visit our career center (click here).

Review of applications will begin upon receipt and continue until the position is filled.

Interested applicants should submit:

• A detailed letter of intent responding to the stated qualifications.
• A curriculum vitae.
• A list of three professional references with complete contact information. (References will not be contacted without the applicant's prior permission.)

Total Rewards: 

We are excited to present an exceptional compensation and benefits package that prioritizes your well-being! Embrace comprehensive health, vision, and dental insurance, complemented by flexible spending accounts. Enjoy the peace of mind that comes with company-paid life insurance, long-term disability coverage, and the opportunity to contribute to your retirement. Relish our generous paid time off and seize the exciting professional development opportunities that empower your growth. Join us and experience a rewarding workplace that passionately invests in your future! 

William James College is a not-for-profit organization under Section 501(c)(3) of the Internal Revenue Code. Employment at William James College may qualify for The Public Service Loan Forgiveness (PSLF) program. studentaid.gov/manage-loans/forgiveness-cancellation/public-service#qualifying-employer 

William James College is an institution and community dedicated to the principles of excellence, fairness, and respect for all individuals. We are committed to strengthening our communities, including our workplace, by fostering the development of competencies essential for change agents in an increasingly complex society.