Advancement Administrative Assistant

Founded more than a century ago, Holton-Arms School encourages young women in grades 3-12 to approach the world with a thirst for challenge, unflinching curiosity, and a sense of responsibility to use what they learn for the greatest good. A nationally-recognized school that prioritizes purposeful connections, Holton is a vibrant place where both students and faculty are deeply engaged in the process of learning and bring tremendous spirit and passion to their work.

With a long legacy of excellence in educating girls, Holton provides students with time-tested and future-forward programming, preparing them for what the world needs next. The mission of the Holton-Arms School is to cultivate the unique potential of young women through the “education not only of the mind, but of the soul and spirit.” Founded in 1901 by two visionary women, Holton-Arms continues to cultivate a diverse, inclusive, and equitable school community; tend to the health and wellbeing of its members; and build a global curriculum that responds to the learners in its classrooms and the world around us.

The school’s aspirations and current program are rooted in Mrs. Holton’s founding vision: “My high hope is that they who enter through the ‘Open Door’ of Holton-Arms remember they felt, in the friendliness of a home, the urge to learn and the joy of overcoming obstacles as the way to happiness and the fullest life.” In this vibrant community committed to academic excellence, discovery, creativity, and joy, students are scholars, artists, and athletes who find their voices, take risks, learn from mistakes, pursue leadership opportunities, and build lifelong friendships. The school motto, Inveniam viam aut faciam (I will find a way or make one), exemplifies this spirit of agency and empowerment.

We seek applicants from diverse backgrounds, talents, and interests who share our passion for helping girls learn, grow, and thrive. Together, we are committed to cultivating the leaders of tomorrow who will make a positive impact on their communities and the world.

Position Summary:

The Holton-Arms School seeks a collaborative, detail oriented, and organized professional to join our dynamic and highly successful development team. Reporting directly to the Director of Development, this full-time, salaried, exempt position represents the Advancement Center as a first point of contact. The person will assist the Director of Development and work collaboratively with members of the development team serving as a key partner in the office. The Administrative Assistant supports all development functions, including fundraising, constituent relations and advancement services.

General Responsibilities:       

• Assure discreet and confidential handling of all business
• Participate in annual planning and implementation of goals and objectives in development and communications offices
• Support and staff events as required
• Maintain positive, professional working relationships with all school constituencies
• Perform other duties as assigned by the Director of Development
• Support the mission and values of the school

Administrative Assistant Responsibilities

• Serve as the initial point of contact for visitors to the Advancement Center
• Field and route telephone calls from the main Advancement Center line
• Assist with ongoing database projects such as updating constituent records; coding constituents; entering new information; lost alumnae research; assisting with research and profiles for Head of School and Director of Development
• Serve as a key partner to the Director of Development providing administrative support including management of various development calendars; compiling items for staff meeting agendas; maintaining the Development Office budget; and coordinating expenses and reimbursements for the Director
• Assist Program Directors in managing office activities
• Carry out special projects, as needed
• Coordinate all office mailings for successful distribution
• File/scan correspondence and maintain Advancement Center files as needed
• Manage Hang-Up (gently used uniforms)
• Manage returned mail process and distribute daily incoming mail throughout the school
• Assist with committee meetings, constituent meetings, phonathons, and special events including but not limited to Reunion Weekend, Blue White Night, Giving Days, and the Used Book Sale 

Qualifications:

• Bachelor’s degree and/or at least three years of progressively responsible professional experience in administrative functions
• Integrity, warmth, confidence, a positive outlook, a solid work ethic, detail oriented, and a good sense of humor
• Commitment to provide a high level of professional service to internal and external customers
• Proven ability to balance short and long-term projects with excellent executive functioning and project management skills
• The ability to work collaboratively to organize, prioritize, and successfully execute multiple concurrent tasks; to anticipate needs and take action accordingly, and to perform with a high degree of initiative
• Demonstrated excellent interpersonal, verbal, and written communications skills
• Ability to maintain confidentiality, act with discretion, and maintain a high level of performance in a fast-paced work environment
• Enjoy working as part of a team, trying new initiatives, and comfortable with flexibility
• Presence onsite Monday through Friday 7:45 a.m. to 4 p.m., with occasional evening and weekend assignments as needed
• Strong proficiency in Google Workspace
• Ability to upgrade technical skills in order to meet changes in job requirements
• Experience with customer relationship management (CRM) software such as Raiser’s Edge, Veracross, Sales Force, or similar product is preferred
• Experience in a development/fundraising setting is preferred
• Committed to personal and professional development

Diversity, Equity, and Inclusion Mission Statement

Holton-Arms cherishes the uniqueness of each of our members including current and former students, faculty, and staff.  We seek to create an inclusive environment that sees, values, and supports diverse identities and experiences, cultivates engaging discourse, and empowers our students to be thriving members of the global community.

At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community.  We are committed to:

• Discovering, developing, and valuing our full authentic selves.
• Deepening awareness of personal and systemic biases and being accountable for the impact of our words and actions.
• Developing an understanding of the historical origins and perpetuation of systems of power and privilege.
• Engaging in open and brave conversations that promote growth, understanding, connection, and agency.
• Embracing every individual as essential to the community.

The average salary range for this position is $60,000 to $70,000, the exact salary to be determined based on education and experience.  This is a full-time 12 months position that is salary exempt.  Overtime is not available for this position  Benefits include health insurance with a generous employer contribution to medical, dental and vision; life and disability insurance; 403b retirement savings with an employer match and non-elective contribution; employee assistance program, tuition remission for eligible children; professional development opportunities; paid parental leave after one year of employment; paid sick and personal days; and lunch is provided on school days.

To be considered for this position, candidates must submit a cover letter, resume, and the names and contact information of three references (one of whom must be a current or most recent supervisor) HERE