College Business Administrator

Description:

Manages and administers business, financial and non-academic operations of a very complex college, including budget planning, oversight and monitoring; staff and faculty affairs; and facilities operations and maintenance oversight. Provides functional supervision of department business/office coordinators and serves as the liaison for dean, chairs, directors, faculty and staff with other university departments and offices.

1. Manages budgets, including managing and supervising annual budget preparations; monitoring and advising on department budgets and accounts; preparing budgetary and personnel reports, analyses and projections.
2. Provides training and development opportunities for faculty and/or staff and assures adherence to university policies and procedures.
3. Manages the salary administration function to ensure equity and fairness within the college.
4. Provides functional supervision for department business managers and office coordinators and exercises direct supervision of office staff.
5. May monitor and ensure building maintenance and safety; may monitor EEO and Affirmative Action missions.
6. Provides assistance to the Dean in the implementation of organization decisions, which may include writing policy statements; generating customized reports; and coordinating special events as needed.
7. Serves as resource to the Dean, associate deans, department chairs, etc. and provides liaison to university as well as to external units.
8. Serves on a variety of committees within the college, as well as university wide.
9. Administers the staff performance appraisal process for the college.
10. Supervises and controls purchasing of supplies and equipment, serving as the property custodian for the college.
11. Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial /budget reports for internal purposes.
12. Performs other job-related duties as assigned.

The ideal candidate for this position should possess the following:
• Higher Education experience.
• Excellent verbal and written communication skills.
• Ability to take initiative, problem solve, exercise excellent judgment, demonstrate
critical thinking skills and adapt to shifting priorities in diverse setting.
• Ability to clearly interpret and implement policies and procedures.
• Experience in budget planning and financial management.
• Experience in Human Resources and Payroll administration
• Experience forecasting revenues for a complex entity.
• Experience managing grants and contracts.
• Ability to prioritize and multi-task.
• Highest level of professionalism and respect for confidentiality.
• Ability to interact with all levels of internal and external constituents.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications:
• Masters Degree
• Experience with PeopleSoft Finance and HR.
• Experience with Hyperion Planning.
• Experience administering multiple departments in a higher education setting.
• Relevant University of Houston experience.

The following documents are required:
• Cover letter delineating the manner in which your work experience applies to the posting.
• Resume
• Salary History
• Transcript
• Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you in advance of making contract with any of your references. References will be contacted only after the interviewing process has been completed.

Incomplete applications will not be reviewed

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.