Assistant Business Administrator - Contracts & Travel

Description:

Assists the Business Administrator with the day-to-day management of budgetary, financial, personnel and administrative functions for a college.

1. Provides financial accountability and ensures compliance with State and university guidelines by functioning as certifying signature authority.
2. Manages the monthly reconciliation of accounts and generates monthly financial and budget reports for departments and centers.
3. Administers personnel and payroll activities to include reconciliation of payroll records and salary reallocation process.
4. Assists department staff with personnel issues and maintains personnel files.
5. Participates in the development of the annual budgets.
6. Trains and provides guidance to departmental staff regarding the use of university forms and the application of university and college policies and procedures.
7. Supervises support staff and student workers as assigned in the central business office and/or Dean's Office.
8. Develops and maintains informational databases for the college.
9. Represents the college on behalf of the Business Administrator as required.
10. Performs other job-related duties as assigned.

The College of Pharmacy Central Business Office is seeking a detail-oriented and proactive Assistant Business Administrator with a strong focus on Contracts and Travel. This position will be responsible for auditing contract and travel activities across the college to ensure compliance with university, state, and sponsor guidelines. The role also includes providing occasional training to departments on contract and travel-related processes and best practices.

The ideal candidate will have:
• A working knowledge of procurement and travel policies for state and sponsored funds
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills, with the ability to clearly communicate policy and procedures
• Advanced Excel skills for auditing, analyzing data, and generating reports

This is an excellent opportunity for someone who values accuracy, process improvement, and collaboration in supporting academic and research operations.

This position requires a Bachelor’s degree and 3 years of relevant experience, or a total of 7 years of directly related experience in lieu of a degree.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of three (3) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal Opportunity Institution.