Senior Meeting Manager

Job Title: Senior Meeting Manager

Reports To: Chief Executive Officer (CEO)

Department: Meetings & Events

FLSA Status: Exempt

Classification: Full-Time

Location: Hybrid (2-3 days in office); Must be able to commute to office in Washington, D.C.

Salary Range: $75,000.00 To $90,000.00 Annually 

Note: This position requires the ability to travel both domestically and internationally. A valid passport is required, and candidates must be able to travel outside the United States as needed. 

Who We Are: 

Talley Management Group, Inc. (Talley), is an employee-owned company who specializes in delivering innovative management solutions that empower associations, non-profits, and professional societies to thrive. We partner with organizations to provide full-service association management and outsourced services. Our tailored approach ensures that our clients achieve their goals, enhance member experiences, and create lasting impact within their industries. 

What We Do:

Founded on a passion for excellence and collaboration, Talley is a leading association management company with decades of experience serving diverse associations. We are a team of dedicated professionals committed to fostering connections, driving growth, and delivering results. Guided by our mission and core values, we strive to be the trusted partner that organizations rely on to navigate challenges and achieve their mission.

Position Overview:

Talley is searching for a Senior Meeting Manager to lead all aspects of event management, from pre-planning and execution to post-event evaluation for one of our 501c6 client partners. The ideal candidate will oversee and execute venue selection, contract negotiations, budgeting, program content development, and exhibit and sponsorship management. The Senior Meeting Manager will also collaborate with destinations, venues, and industry partners to create engaging and well-executed experiences while driving cost savings and revenue generation.

Additionally, developing standard operating procedures, managing speaker logistics, and overseeing travel and expense coordination. A successful candidate will demonstrate strong leadership, problem-solving, and relationship-building skills, ensuring excellence in event execution and continuous improvement based on attendee feedback and event success metrics.

Key Responsibilities:

• Oversee all aspects of conferences, meetings, and events (i.e., pre-planning, execution, post event measurement, etc.) for assigned clients.  
• Act as main point of contact to client partner(s). 
• Lead the planning and execution of in-person, virtual, and hybrid conferences, ensuring alignment with association goals and objectives. 
• Oversee venue selection, contract negotiations, and budgeting to optimize cost savings and revenue generation.  
• Partner with destinations, venues, and community building platforms as the point of contact to oversee and coordinate all facility functions and needs to include setup, production, and experience design. 
• Responsible for creating and maintaining the event’s timeline for staff, member volunteers and vendors. 
• Partner with subject matter experts to manage content development and promotion. 
• Oversee development and manage program content development, including abstract management, with client’s volunteer committee members. 
• Develop long-term strategic partnerships with key vendors, hotels, and industry leaders to support association growth. 
• Evaluate event success metrics and attendee feedback to drive continuous improvement. 
• Oversee and/or manage the collection and management of speaker information.? 
• Develop and oversee exhibit and sponsorship management, sales, and services on client’s behalf. 
• Manage exhibit and sponsorship deliverables.? 

Secondary Job Functions and Responsibilities 

• Serve as a mentor to Meeting & Events Division colleagues. 
• Assist in developing and maintaining Standard Operating Procedures Guide for Meetings & Events Division. 
• Solicit and track faculty and leadership expense reports. 
• Oversee coordination of travel, lodging, and expenses for participants traveling to meetings or other business travel. 
• Review all meeting invoices and bill events directly to individual cost centers. 
• Execute all corporate space requests for meetings (ICWs). 
• Assist additional staff members to coordinate the committee meeting schedule and logistical needs. 
• Assist with maintaining the meetings/events section of the client’s website. 
• Other duties as assigned.