Associate, Accounting

The Associate, Accounting provides key support to the Finance team in maintaining accurate financial records and ensuring smooth transactional operations. Reporting to the Manager, Accounting, this role is responsible for accounts receivable, reconciliations, invoicing, and data analysis activities in alignment with Generally Accepted Accounting Principles (GAAP). The Associate will work closely with the Membership and Administrative teams to ensure the integrity of financial data and timely financial processing for major programs, grants, and events.

KEY RESPONSIBILITIES: FINANCIAL ACCOUNTS

• Prepare monthly bank reconciliations for Operating and Scholarship accounts
• Prepare monthly Balance Sheet Reports to support Financial Statement development
• Assist with the preparation of monthly and quarterly financial statements
• Monitor incoming ACH payments, and banking, notify Leadership team of member/partner related transactions
• Review payments and deposits, classify and record accurately in QuickBooks
• Generate invoices for major programs and grant reimbursements as needed
• Assist with review and entry of approved bills and invoices
• Reconcile monthly credit card activity from Blue Pay Merchant Account to related operational database reports
• Compute and process quarterly chapter reimbursements based on membership database reporting and compliance
• Serve as Bill.com Administrator; support invoice approvals, payment processing, and documentation

KEY RESPONSIBILITIES: ANNUAL BUDGET, AUDIT & MAJOR EVENT SUPPORT

• Assist in record collection, data retention for budget planning and creation process, providing reports, analysis
• Support annual financial audit process providing documentation to external auditors
• Review and send information in response to requests from external auditors
• Assist with the budget planning and financial reporting for major events and initiatives
• Support major events with credit card processing of transactions as needed for registration
• Maintain compliance with government, state and local agencies

KEY RESPONSIBILITIES: COP, BUDET & FINANCE COMMITTEE SUPPORT

• Support board budget & finance committee, prepare reports, analysis
• Support Council of Presidents with best practices in financial management & compliance
• Attend quarterly meetings, provide information as needed