Coordinator, Grants and Restricted Accounting

Essential Functions and Responsibilities: Analyzes data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation.

Interprets grant and contract award terms and sponsor guidelines that affect financial issues and assists Principal Investigators (PIs) and other administrators as needed. Provides customer service and financial technical support to PIs and staff on issues that may impact the fiscal administration of a project.

Analyzes financial data to ensure conformity with regulatory and contractual requirements. Ensures grant recipients' adherence to applicable rules and regulations and university policies governing grant expenditures.   Elevates non-compliance internally as needed.

Manages federal and state financial aid grants and loans accounting functions by performing budget set-up/monitoring, journal processing, forms review, reconciliation, reporting, compliance, and fund close-out.  Monitors for return of funds, performs annual reporting requirements, and prepares related audit requests.

Prepares and/or reviews complex original and adjusting journal entries relative to monthly, quarterly, and annual accounting cycles and accounting period closes. Participates in conducting year-end closing of general ledgers and preparing annual financial statements for external audit. Performs audits of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares complex financial, statutory, and management reports for internal and/or external use.

Coordinates billing process for grants, contracts, and revenue producing activity including preparation and submission of invoices and follow-up on outstanding receivables.

Coordinates and prepares time and effort and university match reports; maintains logs to ensure compliance.

Analyzes and calculates complex allocations such as indirect cost, cost sharing, fringe benefit adjustments, and payroll corrections.

Reviews quotes and new equipment templates for revenue producing activities as needed.

Participates in Equipment Usage Service Center set up and monthly activity processing and annual review process.

Monitors grant, contract, and revenue producing budgets and accounting activity. Prepares and enters budget modifications.

Participates in PI and financial manager training.

Assists with faculty reassign time and subaward monitoring.

Assists in preparation of indirect cost proposal.

Serves as a backup to staff as needed. Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Other Functions and Responsibilities: Assists with training new hires.

Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.

Equipment Operated: Computer and all other standard office equipment.

Work Schedule: Typically, Monday through Friday. Potential for some remote work after probationary period.

Supervision Exercised:  May exercise supervision over student employees.

Reports to: Associate Controller and Director of Grants Accounting