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Executive Assistant to the President
Northland Community & Technical College
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Executive Assistant to the President
Northland Community & Technical College
| Job DescriptionThe Executive Assistant to the President provides confidential analysis, recommendations and high-level support to the President. This position is responsible for drafting correspondence and written materials for the President, including campus-wide communications. The incumbent in this position handles confidential material, exercises independent discretion when responding to inquiries, manages the creation of the annual master academic and events calendars, and coordinates special projects and campus events. The Executive Assistant exercises a high level of sensitivity and confidentiality in conducting research and possesses exceptional organizational, time-management, and collaboration skills, when carrying out assigned tasks. Provides technical assistance and essential administrative services to the President. Manages the Office of the President, and coordinates its relationship with all other administrative and academic offices within the college and with the external community. In the absence of the President, independently makes decisions, evaluates situations, and directs matters to the appropriate administrator, manager, or staff.The Executive Assistant relieves the President (or other Cabinet leaders if needed) of operational and administrative details, performs comprehensive and complex functions that require a thorough knowledge of college policies, procedures and operations. Has a high degree of working knowledge of the organizational structure and policies and procedures of the Minnesota State system office and the College, to carry out the activities, mission, and vision of the college. Also assists the College President in matters that requires a commitment to enterprise collaboration and leadership in the Minnesota State system.Generate and prioritize communication efforts to ensure relationships are established and maintained on behalf of the PresidentLead, manage, and direct multiple projects from initiation to completion to meet and exceed strategic outcomes/goals.Provide overall confidential office management support to the College President to ensure efficient operation of departments and college as a whole.Provide critical asset management and oversightMinimum QualificationsKnowledge of:Two-year degree in Marketing, Communications, Business, Liberal Arts and Sciences, Computer Information Systems, or related field and three (3) years of office support experience, communication experience, writing experience -or- equivalent combination of experience and education.Computer and Administrative support skills to efficiently organize projects and tasks; takes ownership to achieve positive resultsEnglish sufficient to communicate effectively with internal and external customers and write, prepare, and edit reports, letters and presentations, using correct spelling, punctuation, grammar and sentence constructionSkills in:Excellent written and oral communications skills; with the ability to prioritize, organize, and complete work assignments efficiently and effectively.Possess well-developed interpersonal skills and communication skills to professionally address, with poise and diplomacy, sensitive and confidential issues that might arise on a daily basis due to frequent contact with students, parents, faculty, staff, trustees, alumni, community members and other friends of the College.Computer skills in various software such as Word, Excel, PowerPoint, Outlook, and Adobe Acrobat sufficient enough to create and manipulate letters and data with the ability to navigate the web.Exceptional organizational and calendaring skills, detailed-oriented individual to work in a dynamic workgroup, ability to follow through on tasks until completion, and ability to manage several projects.Ability to:Maintain strict confidentiality in all mattersPerform research and prepare of report and supporting materialsIndependently plan and execute projects from start to finishMulti-task and work under pressure to prioritize multitude of tasks with frequent interruptions and problem-solving skills to be applied to administrative work at an exceptionally proficient levelWork independently as a member of a team with minimal supervision, and to meet deadlines/handle shifting prioritiesFunction as part of a team. The role requires collaboration, flexibility, accountability, and attention to detail; highly sensitive and confidential informationPreferred QualificationBachelor?s Degree in Marketing, Communications, English, Journalism, Computer Information Systems or related field -or- five years of equivalent combination of experience supporting executive level administratorsPrevious experience in higher educationEvent planning experienceThis position works at both of our locations: East Grand Forks Thief River Falls.Work Shift (Hours / Days of work)Days/Monday-FridayTelework (Yes/No)NoOther:Must include: Resume Cover LetterIn accordance with the Minnesota State?s Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MinnState?s vehicle use criteria and consent to a Motor Vehicle Records check.NOTICE: The college regrets that it is unable to offer H-1B sponsorship. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.AboutAbout Minnesota StateNorthland is a comprehensive two-year community technical college with campuses in East Grand Forks and Thief River Falls, MN. We are united as one college to increase educational access, support student success, strengthen partnerships, and advance equity in the communities we serve.Working together to improve the state we love.What do Minnesota's State employees have in common?A sense of purpose in their workConnection with their coworkers and communitiesOpportunities for personal and professional growthBenefitsAs an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.Your benefits may include:Paid vacation and sick leave12 paid holidays each yearLow-cost medical, dental, vision, and prescription drug plansFertility care, including IVFDiabetes careDental and orthodontic care for adults and children6 weeks paid leave for parents of newborn or newly adopted childrenPension plan that provides income when you retire (after working at least three years)Employer paid life insuranceto provide support for your family in the event of deathShort-term and long-term disability insurancethat can provide income if you are unable to work due to illness or injuryTax-free expense accounts for health, dental, and dependent careResources that provide support and promote physical, emotional, social, and financial well-beingSupport to help you reach your career goals:Training, classes, and professional developmentFederal Public Service Loan ForgivenessProgram (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website atstudentaid.gov)Employee Assistance Program (EAP) for work/life support:A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performanceCommon sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issuesDaily Living/Convenience Services: Chore services, home repair, trip planning, child/elder carePrograms, resources and benefits eligibility variesbased on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.Other InformationEmployment information for this position can be found in its collective bargaining agreement or its plan document athttp://mn.gov/mmb/employee-relations/labor-relations/Labor/.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
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Internal Number: JOB_POSTING-3-9106
About Northland Community & Technical College
Northland is a comprehensive two-year community & technical college offering 80+ program options in high-demand fields including; Aerospace, Agriculture, Automotive & Transportation, Building Trades, Business & Marketing, Education, Health & Human Services, Information Technology, Law & Public Safety, Manufacturing and more! Northland also has a liberal arts & transfer program which offers students the first two years of a bachelor's degree.
Mission Statement:
Northland is an innovative leader in higher education, preparing all learners with work and life skills that advance personal well-being and regional prosperity.
Values:
- Meet students where they are
- Focus on student success
- Provide a high-value learning experience
- Work collaboratively and build relationships
- Advance diversity, equity, and inclusion
- Promote global competency
- Encourage innovation and creativity
- Pursue quality and continuous improvement
- Meet community and workforce needs
- Practice responsible financial stewardship
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