Assistant / Associate Dean of Admission
Admission
Description
JOB SUMMARY: We are seeking an experienced, dynamic, and service-oriented Assistant Dean or Associate Dean of Admission to join our team. This individual will play a pivotal role in supporting the Dean of Admission through collaborative leadership, team development, and operational oversight, including supervision, mentoring, onboarding, and continuous training of admission staff. This position also includes extensive territory management, team leadership, and strategic planning, as well as cultivating relationships with prospective students, families, counselors, and community partners to promote Gustavus Adolphus College's mission and offerings. Gustavus seeks a mission-driven professional who thrives in a collaborative environment and is committed to advancing the College's values of faith, service, justice, excellence, and belonging. In office and opportunities for remote per College policy.
Employment Type: Full-Time (1.0 FTE), Exempt (Salaried), Benefits-Eligible
Salary Range: $50,000-70,000
- Depending on experience and qualifications, this position will be filled at either the Assistant or Associate level, with the corresponding salary. We encourage all qualified candidates who have experience in the following responsibilities to apply.
MAIN RESPONSIBILITIES:
Prospective Student Engagement
- Engage with a wide range of prospective students and families, including those from underrepresented, first-generation, and rural communities, to promote access and belonging.
- In addition to first-year student recruitment, oversee and manage the following programs: transfer, graduate, and tuition benefit, guiding students and families through complex admission pathways, including financial aid and credit transfer assessment
- Conduct admission conversations with prospective students (on-campus, off-campus, and virtual) and provide timely follow-up with students, families, and counselors.
- Present Gustavus, including the admission and financial aid processes, at campus events, information sessions, and virtual platforms.
- Serve as a primary point of contact for families navigating the admission process, including detailed communication about financial aid decisions.
- Collaborate with the Visit/Events team to enhance the campus visit experience and increase engagement at signature events such as Fall Visit Days, Minnesota Private College Week, and Meet Gustavus.
- Assist in continual growth and development of primary and secondary markets.
Strategic Recruitment and Territory Management
- Develop, implement, and evaluate comprehensive recruitment strategies for assigned territories to meet institutional enrollment goals.
- Collaborate with the Dean of Admission to review enrollment and territory goals on a regular basis.
- Represent Gustavus at high schools, college fairs, community events, and forums through public presentations and one-on-one interactions.
- Oversee and expand recruitment strategies for key student populations, including transfer, graduate, first-generation, underrepresented, and international students.
- Build and maintain strong relationships with school counselors, community organizations, and other influential partners to expand the college's reputation and student pipeline.
- Plan and execute events for key influencers, such as school counselors, community-based organization leaders, and alumni, both on-campus and in key recruitment markets.
- Collaborate with faculty and program directors to support the promotion of graduate-level offerings.
Admission Leadership and Team Development
- Supervise admission counselors and assistant deans, including individual weekly check-ins to ensure alignment with seasonal outreach efforts.
- Foster a collaborative, inclusive team culture that supports individual strengths, accountability, and professional development.
- Provide mentorship, guidance, and training for admission counselors and assistant deans to ensure professional growth and success.
- Conduct onboarding of new staff members and ongoing professional development programs, including systems use and recruitment best practices.
- Lead or contribute to special projects that advance the effectiveness and efficiency of the admission team.
Application Review and Decision-Making
- Oversee the application review process for assigned territories, ensuring fair, thorough, and efficient evaluations. Ensure holistic and equitable application review practices that align with the College's commitment to community and belonging.
- Render admission decisions in collaboration with the Dean of Admission and VP for Enrollment Management.
- Interview and evaluate students appealing their admission decisions, providing thoughtful and thorough recommendations to leadership.
- Assist the Dean of Admission in the second reader review process.
Institutional Collaboration and Representation
- Serve as a liaison between the Admission Office and internal campus partners, contributing to campus committees and initiatives that align with institutional priorities.
- Collaborate with colleagues across campus to align admission strategies with institutional goals, connecting prospective students with campus partners to ensure students feel aligned with what the college offers inside and outside of the classroom.
- Support alumni events and community engagement efforts, serving as an ambassador of the college in key markets, including the Twin Cities and beyond.
- Represent Gustavus at professional conferences (e.g., MACAC, NACAC) and stay current with trends and best practices in college admissions through webinars and other online platforms.
Data Management and Strategic Planning
- Analyze recruitment and enrollment data to inform territory strategies, team priorities, and decision-making processes.
- Develop individualized territory enrollment goals with the Dean of Admission.
- Contribute to the development of long-term recruitment plans and enrollment forecasts, advising leadership on emerging opportunities and challenges.
- Ensure accurate record-keeping of recruitment interactions, application decisions, and key performance indicators.
- Use data and student feedback to assess and improve outreach, visit experiences, and application yield strategies.
Campus Engagement
- Actively participate in campus life by attending and supporting events such as concerts, plays, athletic competitions, chapel services, and other college programs.
- All other duties as assigned.
Prerequisites
MINIMUM QUALIFICATIONS:
- Bachelor's degree required; advanced degree preferred.
- Associate Dean: At least 7 years of experience in college admissions or a related field, preferably at a liberal arts institution.
Assistant Dean: At least 3 years of experience in college admissions or a related field, preferably at a liberal arts institution. - Previous supervisory experience, preferred.
- Demonstrated ability to train, mentor, and lead teams effectively.
- Strong interpersonal, organizational, and communication skills.
- Strong organizational skills and attention to detail, with the ability to analyze data and manage multiple priorities.
- Commitment to diversity, equity, and inclusion in higher education.
- Demonstrated success in building and maintaining relationships with school counselors, alumni, and community partners.
- Proven ability to collaboratively develop and execute strategic recruitment plans.
- Willingness and ability for travel and evening/weekend work.
- Experience managing recruitment initiatives for underrepresented, transfer, or first-generation students.
- Experience with financial aid processes and communicating financial aid decisions to families.
- Proficiency with admission CRM systems (e.g., Slate) and Google Workspace.
- Ability to travel in-state and out of state, along with evening and weekend hours required for special events and enrollment activities.
PREFERRED QUALIFICATIONS:
- Master's degree.
- Slate CRM experience.
- Familiarity with the liberal arts college environment.
How to apply: Visit https://gustavus.edu/jobs/ and complete the online application and submit a resume and any support documents.
Gustavus offers competitive and comprehensive benefits which include:
- Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
- Workplace accommodations for physical or mental health concerns
- Onsite health services
- Free parking, exercise classes, and use of library and athletic facilities
- Paid parental leave
- Employer contribution to retirement savings plan (after one year of employment)
- Tuition scholarships for dependents
- Tuition benefit plan for employees and spouse
- 13 paid Holidays + generous PTO plan
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving approximately 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact
Natalie Lugg | nlugg@gustavus.edu | 507-933-7663
Posted: Mon Jul 7, 2025
To apply, visit https://gustavus.edu/employment/job/2317
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