Administrative Executive Assistant (Office of Academic and Student Affairs)

Administrative Executive Assistant (Office of Academic and Student Affairs)

POSITION DETAILS

The City University of New York?s Graduate School of Public Health & Health Policy seeks an Administrative Executive Assistant who will report directly to the Senior Associate Dean for Academic and Student Affairs. This role requires a high degree of professionalism, discretion, organizational skill, and the ability to manage multiple priorities in a face-paced academic environment.

Specific Duties and Responsibilities:

• Serve as the primary point of contact for the Senior Associate Dean, managing communications, scheduling, and logistical coordination.
• Maintain and manage the Senior Associate Dean?s calendar, including scheduling meetings, appointments, and travel arrangements.
• Update and maintain the Senior Associate Dean?s CV, research publication profile, and administrative filings.
• Coordinate meetings and events, including logistics such as venue booking, technology setup, materials preparation, and catering.
• Record and distribute meeting minutes for committees or groups chaired by the Senior Associate Dean.
• Assist in the drafting and sharing of meeting agendas.
• Maintain confidential files and records.
• Assist with booking travel and submitting expense reports for reimbursement.
• Support special projects and initiatives led by the Senior Associate Dean, including research and presentations.
• Perform other duties as assigned to support the Senior Associate Dean.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred qualifications:

• Master?s degree in public health.
• At least two years of experience working in a higher education setting, preferably at a graduate school of public health.
• At least one year of experience processing invoices, financial reports and other administrative work.
• Experience working in an administrative or project coordination role reporting directly to university leadership.
• Demonstrated experience and interest in working in areas of public health, sexual and reproductive health and justice, or other related areas of work.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Zoom meeting scheduling.
• Excellent written and verbal communication skills, including telephone and email communications.
• Strong attention to detail.
• Exceptional organizational and time management abilities.

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
• Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.
• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
• Procures required internal and external resources and services and manages their utilization.
• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range: $74,515-84,011

Salaries will conform to the upcoming PSC salary schedule as applicable.

Position beyond June 30, 2026 is contingent upon available funding.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

Candidates must be legally authorized to work in the United States on a full-time basis.

Until further notice, work will be performed in a hybrid manner with 70% on site presence.

CLOSING DATE

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

CUNY School of Public Health