Purchasing Clerk Senior/Intermediate

This position is part of Internal Medicine purchasing Team that is responsible for handling all the purchasing, payments and contracts for Internal Medicine labs, admins and faculty. 

Provide day-to-day operations within the Internal Medicine centralized lab purchasing team; these staff manage the procurement activity between multiple parties (labs, post award accounting teams, University Procurement, etc.) and complete all associated documentation for the assigned divisions within Internal Medicine. Duties include but are not limited to:
 

• Compile and maintain information and records to prepare purchase orders. 
• Place assigned orders within defined service expectations: Rush orders, P-Card orders, service contracts, M-Marketsite orders between $5K and $25K, non- M-Marketsite orders over $5k. 
• Edit purchase requests and prepare purchase orders.
• Consult catalogs and other references to obtain prices and specifications as needed. 
• Maintains records of materials, prices, inventories and deliveries. Perform related clerical duties. Contact vendors for quotations and follow up on outstanding purchase orders. 
• Apply standard formulas to calculate extensions and discount applications. 
• Work with lab personnel, the Single Administrative Point of Contact (SAPOC), accounts payable, vendors and others as necessary to resolve issues related to procurement services. 
• Communicate routinely with SAPOC having the ability to discuss budget modification scenarios. 
• Refer to M-Reports for adequate budget in proper budget category prior to approving all orders. 
• Complete understanding of A-21 guidelines.
• Applies basic skills and procedures appropriate for the position within assigned functional area. 
• Duties and tasks are standardized. Resolves routine questions and problems and refers more complex issues to higher levels. 
• Works under direct supervision and follows standard procedures to accomplish assigned tasks.

Senior Level:

• 4+ years of experience
• Bachelor's degree or equivalent combination of education and work experience. 
• Strong verbal and written communication skills. 
• Ability to interact professionally and project a positive image with faculty and staff. 
• Demonstrated ability to maintain a calm and professional demeanor while managing difficult situations. 
• Ability to identify/resolve problems and think proactively. Proficiency in Microsoft Office products.

Intermediate Level:

• 2+ years of experience

• Working knowledge of procurement and/or post award accounting. 
• Experience with University of Michigan computer programs including M-Pathways system.

8a to 4:30pm

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.