| Please note, we are not offering H-1B or Green Card sponsorship for this position.This position does not offer a STEM OPT training program.
The University of Minnesota is committed to fostering local talent through employment opportunities. While this position utilizes a hybrid modality, prospective applicants must be located either in the state of Minnesota or near the Wisconsin border or otherwise open to relocation.
Position Overview:
The University of Minnesota is looking for a highly motivated and organized Business Analyst to join the Purchasing Services team. As a key member of the Purchasing Services team, the Business Analyst will play a crucial role in supporting the reporting, business, and technical solution needs of the department.
The ideal candidate will have strong expertise in creating reports, reconciling resources and expenses, and supporting the different systems used by Purchasing Services. Attention to detail, effective communication, and the ability to work with stakeholders of varying financial expertise are essential for success in this role.
Job Responsibilities:
Reporting, Data Analysis, and Business Intelligence - (40%)
- Develop and maintain queries, reports, and dashboards using the Universityâ™s data reporting and BI tools to support Purchasing Services oversight and strategic initiatives.
- Run assigned oversight queries and take corrective action as appropriate.
- Retrieve and analyze other data as requested.
- Support reporting initiatives related to:
- Strategic and Purchasing Savings.
- Ship and Location reporting.
- PO Category Maintenance.
- FOIA and other data requests.
- Compile quarterly data and reports as requested for Supplier Diversity reporting.
- Compile monthly data for department dashboards.
- Utilize UM Analytics to:
- Understand our data well enough to identify problems.
- Maintain Normalizations and Classifications.
- Create reports for and assist department with using UM Analytics.
Procurement Systems Support, Issue Resolution, and Supplier Data Management- (30%) - Serve as a subject matter expert for financial system modules related to procurement, including purchasing, payables, travel, and card programs.
- Resolve system issues immediately impacting department business processes by evaluating, troubleshooting, and/or escalating to Module Support and/or OIT for further action.
- Track and evaluate system issues to recommend process improvements and system upgrades aligned with departmental goals.
- Review and test detailed functional/technical system specifications for proposed system enhancements to ensure the modifications will not negatively impact established business processes.
- Communicate and serve as a resource to the department when system modifications that impact departmental business processes are implemented.
- U Market (eProcurement) responsibilities include:
- Functionality changes related to eProcurement
- Lead new supplier entablement
- Member of U Market support team
- Targeted Supplier Data Management
- Coordinate annual targeted indicator fields maintenance of Universityâ™s enterprise supplier records.
- Support tool used by several University departments to look up targeted supplier information.
Financial Reconciliation and Year-End Reporting - (20%) - Assist with the reconciliation of institutional balance sheet accounts assigned to the department.
- Gather and format data to be used to analyze monthly and annual financial information for reconciliation purposes.
- Investigate and address discrepancies as directed by the director or the manager of the departmentâ™s procurement-related areas.
- Prepare assigned institutional year-end financial schedules for procurement-related activity.
Other - (10%) - Represent the department on University committees as assigned.
- Provide backup support to the other Business Analyst within the department on an ad hoc basis.
- Perform other assigned or self-initiated duties or projects.
Purchasing Services uses the following technical tools and systems: - eSourcing (Ion Wave Technologies)
- eProcurement (Jaggaer)
- Spend Analytics (Rosslyn)
- University Financial System (PeopleSoft)
- University Travel & Expense System (Emburse/Chrome River)
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