Assistant Director of Business Services

Clark College is currently accepting applications for a full-time, 12-month, exempt Assistant Director of Business Services position in the Business Services department.  This position supports the College's mission by supervising Accounts Payable, Accounts Receivable, Grants & Contracts, and Cashiering.  These functions support the mission by paying all bills, collecting accounts receivable including tuition payments and reconciling financial aid, analyzing and implementing grants and contracts, and receipting payments for tuition and other activities.

Reporting to the Director of Business Services, this position supervises and oversees the college's daily accounting transactions for accounts payable, accounts receivable, cashiering, budgeting and grant & contract accounting.

• Supervise functions for Clark College in the areas of Accounts Payable (A/P), Accounts Receivable (A/R), Grants and Contracts, and Cashiering. This includes interviewing and recommending selection of applicants, assigning and scheduling work, conducting training of staff, acting upon leave requests, completing annual performance evaluations, and recommending corrective or disciplinary action as needed.
• Reconcile the general ledgers accounts to validate the accuracy of outstanding accounts receivable and account payable balances. Make adjusting entries monthly.  
• Oversee reconciliation of monthly bank reconciliation
• Monitor the collection of daily receipts and deposits and vendor payments
• Assure compliance with Title IV requirements, College policies and procedures, state and federal laws and regulations, and generally accepted accounting principles. As policies and regulations change, evaluate and determine new policies that the college must adhere to and stay in compliance with.  
• Assure compliance with state and federal grant regulations.   Supervise fiscal staff in preparation and research of all repayments or reimbursements for Pell, Federal Supplemental Educational Opportunity (SEOG), and Work Study.  
• Review the configuration of the college's computerized accounting system to identify problems, provide solutions and to streamline business processes.  Identify ways to improve efficiency and make necessary configuration changes and changes to procedures for A/P, A/R, Grants and Cashiering. 
• Identify errors in student financial set up for tuition calculation, waivers and class fees. Collaborate with college departments to correctly set up for accurate tuition calculation.  
• Reconcile and pay college procurement cards twice a month, ensuring they are always in balance, and nothing is outstanding for more than 30 days. Provide a reconciliation to the Director once a month.
• Prepare year end closing entries and adjusting entries
• Assist in preparation of the annual budget, including entering budget into computerized systems. Identify and correct budget errors.
• Complete payroll transfers twice a month on each payday.
• Train and coach staff when implementing new procedures and/or changes. Identify, provide, and encourage staff personal development training.
• Work collaboratively with Business Services staff as well as with colleagues in other areas of the College. Communicate fiscal procedures, both internally and externally, and determine methods of improving procedures and services.
• Train and coach staff when implementing new procedures and/or changes. Identify, provide, and encourage staff personal development training.
• Maintain position descriptions, performance development plans, and performance evaluations.
• Serve as chair or member of designated College committees, councils, and teams. 
• Provide leadership in accordance with the Mission and Vision established by the College, furthering Core Themes and College Objectives.
• Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies.
• Develop and implement policies and procedures for operating unit(s).
• Train, supervise, and evaluate employees in accordance with negotiated agreements, applicable state and federal laws, and College policies and procedures.
• Exercise effective stewardship over college resources.
• Prepare reports and analytical materials to illustrate objectives, activities, and accomplishments of areas of responsibility.
• Create a safe, bias-free working environment, which engenders respect for differences.
• Work to achieve the core theme of fostering a diverse college community as established by the College.
• Engage in and promote shared governance.
• Perform related duties as assigned.