SR Administrative Assistant

Position Summary:

• Provides comprehensive executive-level support, requiring discretion, strategic thinking, and the ability to manage sensitive and complex issues with professionalism
• Manages executive calendars, coordinates a high volume of meetings and events, prepares agendas, presentations, and reports, and ensures compliance with university policies related to travel, procurement, expense management, and financial operations
• Supports major projects and strategic initiatives, oversees event logistics, and serves as a key liaison to internal and external stakeholders
• Interacts regularly with senior executives, faculty, staff, students, alumni, and external partners, requiring a high level of judgment, confidentiality, and professionalism
• Manages office operations, including procurement, inventory, IT coordination, and recordkeeping, to ensure accuracy, efficiency, and accountability across business functions

Minimum Education and Experience:

• Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience
• Requires two years (2) of relevant experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices

City: Newark

State: NJ

Equipment Utilized:

• Must have excellent knowledge using Microsoft Office Suite, including Outlook;
• Oracle (Procurement, Peoplesoft for payroll, HCM, commitment accounting)
• Concur for travel requests, expense reimbursement, and travel card reconciliation.

Posting Number: 25ST2062