Executive Assistant

Job Title

Executive Assistant

Job Description Summary

Cushman & Wakefield is seeking a skilled Executive Assistant to provide direct support to the Chief Impact Officer and secondary support to the CEO. This role requires someone highly organized, detail-oriented, and adaptable to shifting priorities. The Executive Assistant will manage day-to-day operations such as scheduling, travel coordination, and meeting preparation, while also serving as a reliable partner to senior leaders and stakeholders. The position offers a unique opportunity to work in a dynamic, fast-paced environment with exposure to global leadership.

Job Description

Responsibilities 

Support for the Chief Impact Officer 

• Manage complex calendars and prioritize a heavy meeting cadence, including conference rooms and virtual access details. 

• Plan and book domestic and international travel, prepare itineraries, briefs, and travel packets. 

• Coordinate speaking engagements and related logistics, materials, and follow ups. 

• Create and edit presentation materials, including board decks, speaker notes, talking points, and agendas. 

• Track and process monthly expenses and invoices and manage approvals. 

• Oversee team operating rhythms and meetings, including offsites, retreats, and team-bonding activities.  

• Execute ad hoc projects and targeted research for the Impact team. 

• Support internal communications, scheduling, and logistical needs for the Impact team. 

Secondary Support for the CEO 

• Provide daily assistance to the CEO between 8:00 and 10:00 a.m. ET. 

• Support planning and coordination of C-suite offsites, leadership meetings, and Board routines. 

• Provide back-up coverage for the CEOâ™s Senior Executive Assistant. 

• Offer after hours support as needed during travel and special events. 

Communications and Events 

• Partner with Internal Communications to prepare town halls, conferences, and media opportunities. 

• Maintain current headshots and biographies; prepare briefing materials and run of show documents. 

Qualifications  

• 6 or more years as an Executive Assistant in a fast paced, dynamic environment with high confidentiality. 

• 4 or more years supporting a senior executive in a public company. 

• Demonstrated expertise with complex calendar management, global time zones, and domestic and international travel. 

• Experience coordinating cross functional projects and deliverables. 

• Expert in Microsoft Outlook; strong proficiency in PowerPoint, Word, and Excel. 

• Strong written and verbal communication, attention to detail, and ability to meet deadlines across multiple priorities. 

• Sound business judgment, discretion, and professionalism with senior leaders and clients. 

• Relationship oriented collaborator who is proactive, resourceful, and solutions focused. 

• Comfortable with technology and able to troubleshoot smartphones, laptops, and tablets. 

• Strong numeracy and comfort with basic financial documents. 

Work Setup 

• Based in the New York City office 4 days per week with rotating work from home Fridays. 

• Provides after hours support as needed for travel, events, and global time zones. 

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâ™s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $102,000.00 - $120,000.00 Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email . Please refer to the job title and job location when you contact us.

INCO: âœCushman & Wakefieldâ