Church Administrator

PRIMARY JOB RESPONSIBILITIES

ADMINISTRATION & COMMUNICATION

• Provide organizational leadership and support to the Pastors, Principal, and ministry leaders.
• Effectively communicate key information to staff, board members, and the congregation as appropriate.
• Maintain all necessary documentation, including but not limited to records, contracts, and other legal documents.
• Ensure the security and reliability of technology systems, including IT, phones, and data management.
• Execute other projects as designated by Senior Pastor and/or Principal.

HUMAN RESOURCES

• Serve as the primary HR contact for staff, supporting a Christ-centered workplace culture.
• Oversee and update staff handbooks, procedures, and benefits as necessary and required.
• Provide guidance on onboarding, performance, and conflict resolution in coordination with supervisors.
• Manage employee benefits, insurance policies, and related compliance.

FACILITIES & OPERATIONS

• Seek and negotiate bids for maintenance, capital improvements, and service contracts.
• Oversee facility use, repairs, preventive maintenance, and compliance with codes and accreditation standards.
• Ensure that physical properties are well-kept, safe, and welcoming.
• Oversee and update all insurance policies.
• Supervise Day Porter and contractors as needed.

FINANCIAL LEADERSHIP

• Supervise the Director of Accounting to ensure the effective management of the accounting office and systems.
• Lead the annual operating budget preparation for the church, school, and church plants, ensuring alignment with ministry goals and strategic vision of the church.
• Participate in the management of school tuition and financial aid.
• Advise leadership on the overall financial health of the church, school, and church plants.
• Maintain and revise monthly financial closing documentation.
• Develop, implement, and maintain budgeting for all ministries including monitoring performance to plan.
• Review financial reports on a monthly basis.
• Recommend responsible ways to reduce costs or increase revenue without compromising the quality of ministry.

EDUCATION & EXPERIENCE

• Bachelor’s Degree in Business Administration or related field (preferred).
• 7–8+ years of experience in administration or nonprofit/church management.
• Equivalent combinations of education and experience considered.

KNOWLEDGE & SKILLS

• Strong organizational, financial, and project management skills.
• Ability to balance multiple responsibilities and meet deadlines.
• Excellent interpersonal skills, with the ability to foster teamwork and resolve conflict.
• Clear written and verbal communication, including reports and presentations.
• Experience in staff leadership, performance management, and HR processes.

PERSONAL QUALITIES

• Demonstrates integrity, discretion, and sound judgment.
• Committed to the mission and values of Crown of Life.
• Approaches work with a servant heart and collaborative spirit.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Full-time role (40 hours/week), primarily weekdays with occasional evenings or weekends.
• Office-based with regular facility walk-throughs and vendor meetings.
• Must be able to lift up to 25 pounds and walk/stand for extended periods.
• Noise level typically low to moderate.

BENEFITS

Crown of Life offers a comprehensive benefit package with this position, including health insurance; 403(b) plan with employer contribution; disability and survivor plan; PTO.