Administrative Assistant (Hybrid)

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Flint Social Work Department is seeking an Administrative Assistant to provide administrative support to the department faculty, department director, program directors, practicum team, and students in Social Work programs.

This position reports directly to the Social Work Office Manager.

Responsibilities*

Student Services Support

Provide administrative assistance for student organizations, scholarships, and student travel activities.

Accreditation Support

• Assist with organizing, collecting, and formatting documents for accreditation and support logistics for site visits.

Practicum Support

• Coordinate practicum site agreements, maintain records, support practicum staff and students, organize workshops and communications, and ensure compliance with university and accreditor requirements.

Program Advising, Curriculum, and Admissions Support

• Assist with program course plans, scheduling, enrollment projections, admissions, and provide regular communication and support to current and prospective students.

Department Administrative Support

• Manage department communications
• Organize and coordinate departmental, college, and university events
• Answer phones, respond to inquiries, and provide assistance to students, faculty, and visitors
• Support recruitment and orientation efforts, which may include occasional evening or weekend work
• Maintain and update the Department Intranet, assist with marketing and outreach to prospective students
• Ensure exceptional customer service for current and prospective students and their families
• Oversee scheduling and logistics for departmental events and serve as backup to other staff as needed

Required Qualifications*

• High school diploma
• Four (4) years of administrative support experience
• Experience with Microsoft Office and/or Google Suite products
• Customer service experience

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate:

100226 - Administrative Assistant Intermediate

• High school diploma
• Two (2) years of administrative support experience
• Experience with Microsoft Office and/or Google Suite products
• Customer service experience

Administrative Assistant Intermediate salary range is $34,300 - $42,900

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/ benefits/

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

Modes of Work

Hybrid

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.